StateJobsNY

NY HELPNo

AgencyTransportation, Department of

TitleAdministrative Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42555 to $51830 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37 1/2

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Broome

Street Address 44 Hawley Street

City Albany

StateNY

Zip Code13901

Minimum Qualifications To be considered for appointment, candidates must be reachable on the appropriate Civil Service Eligible List or eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description JOB DUTIES TASKS INCLUDE BUT THEY ARE NOT LIMITED TO: Assist Transportation Operations Managers, professional and clerical staff with managing allocations and expenditures and travel; possess and apply a working knowledge of purchasing rules, laws and guidelines; process purchase orders, vouchers and travel expenses; provide assistance to Resident Engineers; Bridge Maintenance Engineer; Transportation Office Assistants and clerical staff with processing purchase orders, vouchers and travel expenses; must be proficient with utilizing the State Financial System (SFS); AS 400 and Expenseanywhere; Microsoft products (Excel/Word) and possess a strong, current working knowledge of these applications. Additionally, the appointed candidate will be required to apply working knowledge in MAMIS; HRIS; TADs; SIH; Debit Card; as needed SEERT applications; including data entry and report processing from these systems. The appointed candidate will be required to process Personnel Status Forms (P7); Notice of Appointment forms (P6) and other processes and forms associated with personnel transactions and assist as necessary and needed with new Residency/Bridge employee orientations this may require travel to Residency/Bridge locations. The successful candidate will be expected to work cooperatively with internal and external staff while exercising a considerable amount of independent judgment in performing duties; applying policies, procedures, laws, rules, regulations and guidelines that require interpretation; prepare written summaries and reports; apply agency procedures in support of their specific assignment. Frequent oral and written communication is required with a wide range of internal and external staff and representatives. Interactions and written correspondence are expected to be executed with a high level of professionalism and confidentiality. Administrative Aide is not a supervisory class however the appointed candidate may supervise clerical employees by prioritizing work assignments for subordinate staff, assuring efficient and effective workflow. Duties will vary and change based on operational need and changing priorities. Perform clerical duties: filing, responding to incoming calls, email, inquiries, direct inquiries to appropriate departments, manage incoming and outgoing mail, order supplies from various vendors for the operations staff. Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations

Some positions may require additional credentials or a background check to verify your identity.

Name Karen Archer

Telephone 607-721-8144

Fax 607-721-8279

Email Address karen.archer@dot.ny.gov

Address

Street 44 Hawley Street

Room 905

City Binghamton

State NY

Zip Code 13901