Review Vacancy
TitleOffice Assistant 3 (Human Resources)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $59049 to $59049 Annually
Duties Description Incumbents in the OA3 (HR) positions spend most of their work time performing activities related to human resources management. Their work may closely resemble those of other Office Assistants, and their tasks may encompass the broad range of Office Assistant tasks.
Processing personnel transactions, employee benefit applications, and claims, including supervision of other staff performing these functions, if applicable.
Maintain and manage the maintenance of a variety of personnel and payroll office records.
Conduct new employee orientation sessions.
Provide employees and managers with information on and interpretations of the agency's personnel procedures and policies, the personnel transaction process, attendance rules, employee programs, or other aspects of the personnel system.
Manage the processing of employee benefit claims.
Recruitment/onboarding responsibilities, which may include gaining subject matter expertise in Civil Service processes, managing job postings and ensuring processes keep moving timely, oversight of onboarding, campus support such as devising helpful reference material for campus use.
Managing intake meetings to determine appropriate referral/documentation, including around recruitment, personnel, or benefits.
Coordinate online compliance training system to upload custom training/documents, issue training to campus, and report/track outstanding completion.
Maintain strict confidentiality.
See the full job standard for Office Assistant 3 (Human Resources): https://www.cs.ny.gov/tsplan/tsp_display2.cfm?speccode=2581100F
Minimum Qualifications Civil Service Eligible List:
Taken and passed the Office Assistant 3 (Human Resources) exam.
OR
Eligible for Reassignment Requirement/Lateral Transfer, Reinstatement, or Promotion.
Transfer Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
Knowledge, Skills and Abilities:
Welcoming Campus Presence: Serves as a warm, professional first point of contact for our department, creating a positive experience for visitors and front desk inquiries.
Supportive & Trusted Resource: Enjoys being a reliable guide and helpful point of contact for the broader campus community.
Thoughtful Communicator: Navigates sensitive or complex conversations with empathy, discretion, and care.
Self-Directed & Dependable: Takes pride in managing routine tasks competently and executing daily responsibilities with consistency.
Sound Judgment: Brings thoughtful decision-making and a professional approach to daily operations.
Detail-Oriented Focus: Enjoys staying organized and accurate while managing records, data entry, routine workflows, and team communications.
Proactive Spirit: Takes initiative to identify priorities, solve problems, and keep processes moving smoothly.
Collaborative & Adaptable: Thrives in a team-oriented environment and willingly lends support across campus projects within appropriate scope.
Additional Comments This is a full-time, 12-month, permanent (upon completion of probationary period), SG14, CSEA represented position with an entry level salary of $59,049.
Some positions may require additional credentials or a background check to verify your identity.