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Review Vacancy

Date Posted 07/28/15

Applications Due08/07/15

Vacancy ID22620

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleOffice Services Manager

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $67703 to $85635 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Minimum Qualifications Permanent service in this title or reachable on the appropriate Civil Service List; or one year of permanent competitive service in a title SG-21 or higher and otherwise eligible for transfer.

Duties Description Reporting to the Director of Administrative Services, the Office Services Manager will supervise, analyze and evaluate the Administrative Services Unit’s work; develop recommendations for improving the efficiency of programs and operations; and assist in identifying problems, establishing new work plans and solutions by workflow charting, task analysis and organizational analysis and observation. The incumbent will directly handle the Lease and Space Management functions which includes, but is not limited to:

• Acting as Agency Project Manager and Space Planner on all construction, renovation, and relocation projects involving DCJS space;
• Meeting with program units to determine space requirements based on staff, furniture and special facilities;
• Preparing and presenting project requirements to DCJS Executive Management, Office of General Services (OGS) and Department of Budget (DOB) for approvals;
• Developing floor plans, proposed block outs based on unit requirements, detailed layouts of the space, scope of work documents and schedules of construction work; and
• Maintaining all CAD drawings of DCJS space and updating as necessary for tracking purposes.
In addition, the Office Services Manager will supervise a subordinate staff who are responsible for the following functions: Facilities; Mailroom, Copy Center and Fleet Operations; Records and Asset Management; Purchasing and Budget; Safety and Security; and Telecommunications.

Additional Comments Eligible list candidates will be contacted separately and do not need to respond to this posting.

Reasonable Accommodation: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office of Human Resources Management at 518 485-1704.

Some positions may require additional credentials or a background check to verify your identity.

Name Diane Nightingale

Telephone 518-402-0605

Fax 518-457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send your resume via email to the address indicated.

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