Review Vacancy
AgencyParks, Recreation & Historic Preservation, Office of
TitleParks and Recreation Aide 6 (Receptionist)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitOSU - Operational Services Unit (CSEA)
Salary RangeFrom $22.54 to $22.54 Hourly
Duties Description Under the direction of the Administrative Assistant II, the employee will be responsible for clerical and receptionist duties which include but are not limited to:
• Greeting and assisting staff and visitors.
• Answering and directing incoming telephone calls to appropriate staff.
• Sorting, recording, and distribution of incoming mail and deliveries.
• Setting up pick-ups with FedEx, UPS, etc. for outgoing packages.
• Assisting with various projects as needed which can include:
o Mass mailings
o Filing, both paper and electronic
o Information/Data collection, both paper and electronic
o Set-up and cleanup of conferences/events/meetings
o Operation of a postage machine
o Operation of a letter folding machine
o Maintaining conference room schedule and set up and break down of meeting space
• Maintain supply area which can include:
o Ensure proper supply levels of standard supplies (pens, pencils, notepads, etc.)
o Maintain an organized supply area
o Request additional or new supplies as needed
o Maintain multi-function machine
• Keep reception area neat and welcoming to staff and visitors.
• Data entry duties as assigned.
Minimum Qualifications No minimum qualifications per Civil Service.
See Additional Comments for operating needs.
Additional Comments OPERATIONAL NEEDS:
• Must have the ability to effectively and politely communicate with staff as well as with the public in person, on the telephone, and through e-mail.
• Must be detail oriented.
• Must be able to operate individually as well as part of a team.
• Must be able to operate in a professional office environment and gain familiarity with the various functions of the Division for Historic Preservation.
• Possession of a New York State Notary Public Licensure preferred but not required.
BENEFITS:
This position has the option to join the NYS Employee’s Retirement System and is eligible for health insurance, dental and vision coverage. There is opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time & service requirements has been met. For more information, please visit: https://parks.ny.gov/employment/benefits.aspx
Some positions may require additional credentials or a background check to verify your identity.
Email Address Michelle.Wiegert@parks.ny.gov
Address
Street Peebles Island State Park
1 Delaware Avenue North
Notes on ApplyingIf you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local historic site office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website at:
https://parks.ny.gov/documents/employment/FillableUpdatedParksEmployeeApplicationS1000Part1.pdf
Please forward your application, resume and cover letter to: Michelle.Wiegert@parks.ny.gov with the subject line “PRA 6” or mail your application to:
Michelle Wiegert
New York State Office of Parks Recreation and Historic Preservation
Division of Historic Preservation (DHP)
Peebles Island State Park
1 Delaware Avenue North
Cohoes, NY 12047
It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the agency’s operating needs.
Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.
Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service, and ensuring equal access to opportunities. OPRHP encourages people with disabilities to apply. We provide reasonable and religious accommodations for any part of the application and hiring process. If you have a disability or special need that requires accommodation, please send a request to the Equal Opportunity Unit at ReasonableAccommodation@parks.ny.gov or (518) 486-7754.
Please be advised that New York State Office of Parks, Recreation and Historic Preservation does not use E-Verify and does not offer sponsorship for employment visas statuses (i.e. H-1B, Self-Sponsorship, STEM OPT). Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position.