Review Vacancy
AgencyTransportation, Department of
Title Administrative Assistant 2 (Region 4)
Occupational CategoryOther Professional Careers
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $62499 to $78056 Annually
Duties Description Region 4 Planning and Program Management is filling a single Administrative Assistant 2 position that will be placed in the Claims Unit, but may also support other units, depending upon the needs of the program area. The incumbent will, at times, be required to work independently in developing and scheduling their work, and in selecting their work methodology in coordination with their supervisory chain. The incumbent will routinely interact with the public, as well as NYSDOT Main Office, to facilitate processing of small claims, large claims, FOIL, and accident damage recovery cases.
Position responsibilities include but are not limited to:
• Route and process FOIL requests in a timely fashion in accordance with legal requirements. Coordinate with other NYSDOT groups/staff as needed to gather required information.
• Process a large volume of small claims; coordinate with NYSDOT Operations staff and other program areas, as well as NYSDOT Main Office, to facilitate appropriate handling of claims.
• Coordinate with the New York State Attorney General’s Office to process large claims and data requests.
• Process accident damage recovery (ADR) cases, including data entry into ADRP software; work with NYSDOT Operations staff to obtain estimates of damages; work with motorists’ insurance to ensure timely payment.
• Support other units within the Planning & Program Management group.
Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.
Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.
Additional Comments Applicants must be currently authorized to work in the United States on a full-time basis.
The salary range listed reflects the full range for this graded position. For new State employees appointed into graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. For more salary information please visit https://oer.ny.gov/salary-schedules
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DOT is an equal opportunity employer. Disabled persons are encouraged to apply.
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In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States. Candidates for employment must have proper authorization to work in the United States at the time an offer of employment is made. The Department will not sponsor a nonimmigrant for a temporary employment visa (H-1B or similar), OPT STEM, or for permanent residence. Offers of permanent employment may not be made to nonimmigrants whose employment authorization is limited to a period of practical training (F-1 or similar).
Some positions may require additional credentials or a background check to verify your identity.
Email Address dot.sm.r04.personnelDOTjobs@dot.ny.gov
Address
Notes on ApplyingQualified candidates should submit a current resume, letter of interest and a completed NYS Dept. of Transportation Application for Employment (S1000 Part 1) with Notice Number R04-26-60 included in the subject line and referenced in the cover letter to:
Jennifer L. Feeney
Administrative Services Director
New York State Department of Transportation- Region 4
1530 Jefferson Rd.
Rochester, NY 14623
585-272-3426 (fax)
dot.sm.r04.personnelDOTjobs@dot.ny.gov
***PLEASE INCLUDE R04-26-60 IN SUBJECT LINE***
Applications and resumes must be received or postmarked no later than November 10, 2026.
Applications for employment may be found at the following web address:
https://www.ny.gov/sites/default/files/2023-03/Application_for_Employment_Part_1.pdf