Review Vacancy
AgencyHealth, Department of - Veterans Home at Montrose
TitleOffice Assistant 2 (NY HELPS) - 90680
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $48710 to $58923 Annually
Appointment Type Contingent Permanent
Duties Description The Office Assistant (OA) 2 will handle sensitive and protected health information, requests, and inquiries. They will prepare medical records for audits, surveys, quality assurance reviews, and regulatory requests. The OS 2 will ensure medical records are accurate, complete, and secure in compliance with the Health Insurance Portability and Accountability Act (HIPAA). The incumbent may need to process requests which require additional research and consultation with supervisory staff. They will perform activities that require coordination with internal or external parties including, but not limited to, insurance companies, contracted vendors, hospitals, and law firms.
Other responsibilities include writing responses to inquiries regarding the release of medical records; Gathering, compiling, and preparing data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications; Maintaining HIPAA required “Accounting Log” of all release of information according to State regulations; Establishing new files by creating folders and compiling relevant material; Performing regular audits to ensure record completeness and accuracy; Maintaining discharged medical records according to State regulations and prepares records for destruction and maintains listings of purged records.
Minimum Qualifications Current New York State Department of Health Veterans Home at Montrose employee with permanent or contingent permanent status as an Office Assistant 2.
Transfer: Current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service that is eligible for transfer under Section 70.1 of the Civil Service Law to Office Assistant 2, SG 9.
Promotional Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a provisional appointment may be considered. For provisional appointment, candidates must meet one of the following minimum qualifications: Be a current NYS Department of Health Veterans Home at Oxford employee with one year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.
If less than three interested and qualified New York State Department of Health employees serving in the direct-line, lower-level title(s) within the agency apply to this opportunity, the agency may make a non-competitive appointment under the NY HELPS program.
Open Competitive NY HELPS qualifications: One year of clerical experience.
Preferred Qualifications: The preferred candidate will have prior experience working as a medical records clerk and knowledge of HIPAA compliance.
Additional Comments One permanent or provisional, competitive appointment, or non- competitive full-time appointment via HELPS.
Transfer candidates may be asked for their Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm
Non-Competitive Promotion: If there are three or fewer qualified candidates interested in the appointment to this position, a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Health Veterans Home at Oxford and have one year of permanent competitive service as an office assistant, clerical or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.
The posted salary range includes ($48,710 - $58,923) includes a downstate adjustment of $4,150.
When reviewing qualifications, omissions and vagueness cannot be interpreted in the candidate’s favor. Candidates are responsible for providing accurate and clear descriptions of their experience demonstrating how they meet the minimum qualifications.
This position is part of the NYS HELPS program. No examination is required.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.
NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
Some positions may require additional credentials or a background check to verify your identity.
Email Address montrose.hr@nysvets.org
Address
Street NYS Veterans Home at Montrose
2090 Albany Post Road
Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to montrose.hr@nysvets.org with Reference Office Assistant 2 included in the subject line or by mail to Human Resources, Office Assistant 2, NYS Veterans Home at Montrose, 2090 Albany Post Rd. Montrose, NY 10548, or by fax to (914) 788-6161. Failure to include the required information may result in your resume not being considered for this position.