StateJobsNY

NY HELPNo

AgencyAttorney General, Office of the

TitleAssistant Office Services Manager

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52293 to $66494 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 15%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of the Attorney General

Administrative Services Bureau

City Albany

StateNY

Zip Code12224

Minimum Qualifications REACHABLE FOR APPOINTMENT ON THE ASSISTANT OFFICE SERVICES MANAGER PROMOTIONAL LIST OR PERMANENT OR CONTINGENT PERMANENT STATUS AS AN ASSISTANT OFFICE SERVICES MANAGER OR ELIGIBLE TO TRANSFER.

Duties Description Under the direction of the Statewide Director of Administration and/or her designee the Assistant Office Services Manager will be part of the Facilities Team. The incumbent will be involved in Lease and Space Management functions which include, but are not limited to:

- Project management and Space Planning of approximately 30 NYS Attorney General (OAG) offices statewide. Projects range from small scale projects such as individual office moves to large scale projects with construction, renovation, and full staff office relocations, as well as lease compliance issues and emergency situations.
- Meet with program units to determine space requirements based on staff, furniture and special facilities. Develop floor plans, proposed block outs based on unit requirements, detailed layouts of the space, work with various contractors/vendors, prepare scope of work documents, analyze and prepare budget estimates, and coordinate work timelines. Conduct regular site visits to check on the progress of projects. Assist in the coordination of the physical relocation of OAG offices into new space.
- Assist in maintaining all CAD drawings of OAG space and become familiar with Archibus, the agency’s facilities management software.
- Assist in the OAG’s Health & Safety programs such as making ID cards, monitoring and providing access controls in the agency’s security systems, Tenant Safety Organization and the AED program.
- May be called upon to assist with facility emergencies after hours which may necessitate working after hours and weekends and travel on very short notice.
- Perform other duties and projects as assigned.

Additional Comments THE POSITION REQUIRES STRONG ORGANIZATIONAL SKILLS AS WELL AS THE ABILITY TO MANAGE MULTIPLE AND CHANGING PRIORITIES. STRONG INTERPERSONAL SKILLS ARE DESIRED AS THE POSITION IS EXPECTED TO HAVE FREQUENT WRITTEN AND ORAL COMMUNICATIONS WITH A WIDE VARIETY OF PEOPLE INCLUDING BUT NOT LIMITED TO EXECUTIVE AND MANAGEMENT STAFF, COWORKERS, VENDORS, AND OTHERS OUTSIDE THE AGENCY. KNOWLEDGE OF SPACE PLANNING, AutoCAD, AND PROJECT MANAGEMENT IS A PLUS.

Some positions may require additional credentials or a background check to verify your identity.

Name Andrew Clancy

Telephone 518-776-2500

Fax 518-915-7754

Email Address andrew.clancy@ag.ny.gov

Address

Street NYS Office of the Attorney General

Human Resources Management Bureau - The Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingApplying via email is preferred. Please use Posting #23197 in subject line.