Review Vacancy
AgencyInformation Technology Services, Office of
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $45345 to $56632 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Open to NYS employees with one year of permanent, competitive service as a Secretary 2, G-15, OR in a title G-13 or above designated appropriate for Section 70.1 transfer of the Civil Service Law. The transfer cannot be a second, consecutive transfer resulting in an advancement of more than two salary grades.
Duties Description The incumbent will provide administrative, clerical, and support services as follows:
- Coordinate/schedule meetings, arrange conference calls, and maintain Outlook calendars by monitor meeting dates and deadlines;
- Answer the telephone and respond to questions and/or refer calls to appropriate staff;
- Sign-in and orient office visitors;
- Screen and process all incoming and outgoing mail and correspondence to determine appropriate distribution and need for subsequent action;
- Prepare and review outgoing correspondence/documents for proper grammatical usage, clarity, factual correctness, relevant attachments, and conformance to instructions;
- Research problems by gathering/analyzing the necessary information to provide a recommended response;
- Enter, assist and maintain requisitions on the Statewide Financial System (SFS) and track the progress status
- Prepare travel requests/approvals/arrangements for ITS staff to attend meetings and conferences;
- Order office supplies;
- Design and setup the workflow to organize and maintain files (including electronic) of correspondence/documents for the storage of file material for subsequent retrieval and periodic purging;
- Use MS Office 2013 Word, Excel, Power Point, and Access to prepare and maintain as needed, (data entry, keyboarding) documents, spreadsheets, presentations, and databases that are used to monitor financial and program data and narrative information;
- Assist in the preparation and submission of Personnel forms (i.e., Requests to Fills) to ITS’s Human Resources Office;
- Process SFS Role/Access request forms in the SFS system and maintain records for Office of State Comptroller (OSC) audit compliance;
- Work with the Office of General Services’ (OGS) Business Service Center (BSC) to resolve SFS access, Purchase Request (PR), Purchase Order (PO), and invoice payment issues;
Additional Comments This is being posted in anticipation of DOB approval to fill. Some positions may require fingerprinting.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HR.recruitment@its.ny.gov
Address
Street NYS Office of Information Technology Services
ESP, PO Box 2062
Notes on ApplyingTo apply, please submit a cover letter and resume to the attention of Jill Cadoret indicating that you are applying for Secretary 2, Ref. #15073. Please clearly state how you meet the minimum qualifications for this position.
Your Social Security number may be requested in order to verify your eligibility for this position.