Review Vacancy
AgencyFinancial Services, Department of
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $45345 to $56632 Annually
Minimum Qualifications Appointment method:
List Appointment: Candidates must be reachable on the Civil Service eligible list for Secretary 2, #36-732.
Transfer: Candidates in a title eligible for transfer via Section 70.1 of the Civil Service Law are encouraged to apply. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/
Duties Description The Department of Financial Services is seeking candidates for the position of Secretary 2 located in the Executive Office of Financial Services in Albany. The Secretary 2 will function with a great degree of independence in providing professional level administrative support to Executive Office staff. Other duties include, but are not limited to, the following:
• Answers telephone and greets visitors and staff promptly and professionally;
• Opens and reviews all incoming correspondence and reports to determine their significance and distributes to Executive Office staff or the appropriate staff person;
• Based on the correspondence or in conjunction with the Executive staff, will determine what information should be distributed to other staff and sets deadlines for their response. Follows-up on responses to ensure that information is completed and received by established deadlines. Reviews information when received to ensure completeness and refers to Executive staff for action;
• Reviews and makes recommendations to the appropriate Executive staff on responses due or refers response to appropriate staff person;
• Researches complex or unusual inquiries and gathers information to support a response by the appropriate Executive staff person;
• With much latitude and significant knowledge of program areas, answers telephone calls and responds to questions concerning policy and procedures and refers the most complex technical questions to the appropriate staff;
• With considerable knowledge and proficiency of computer technology software programs and applications, prepares and develops complex charts, graphs, spreadsheets, in addition to statistical and narrative information for the Executive level staff;
• Drafts responses to letters and other correspondence for the appropriate Executive staff review and signature;
• Designs and maintains electronic as well as hardcopy correspondence files;
• Schedules meetings, maintains Executive staff’s calendar, schedules travel arrangements and hotel accommodations;
• Assists in organization of department legislative bills and bill position letters;
• Oversees the maintenance of office supplies and ensures requisitions for supplies are requested in a timely manner;
• Supervises other clerical staff and assigns work and tracks time and attendance;
• Arranges conferences and works with subordinate staff to prepare and assemble materials for meetings and conferences; and
• Performs other duties as assigned.
Additional Comments Appointment to this position is pending Division of Budget approval to fill.
Other requirements: Overtime may be required, especially during legislative session.
Some positions may require additional credentials or a background check to verify your identity.
Email Address Constance.Graves@dfs.ny.gov
Address
Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than February 10, 2016 to the email address listed below. Please include (Box HRM-00150) in the subject line of your email to ensure receipt of your application. Email submissions are preferred.
Constance Graves
Box HRM-00150
New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza
Albany, NY 12257
Email: Constance.Graves@dfs.ny.gov
Fax: (518) 402-5071
All candidates that apply may not be scheduled for an interview
AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS
Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.