Review Vacancy
AgencyTemporary and Disability Assistance, Office of
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $46573 Annually
Minimum Qualifications Eligible for a lateral transfer or a 70.1 transfer by having one year of permanent competitive service in an appropriate title. Appropriate titles include but are not limited to:
Office Assistant 2, SG-9*
Office Assistant 2 (Customer Service), SG-9*
Office Assistant 2 (Customer Service Spanish Language), SG-9*
Office Assistant 2 (Keyboarding), SG-9
Office Assistant 2 (Keyboarding Spanish Language), SG-9
Office Assistant 2 (Spanish Language), SG-9*
Office Assistant 2 (Stores/Mail), SG-9*
Secretary 1 (Spanish Language), SG-11
*In addition, candidates must be able to type at the rate of 35 words per minute corrected. Candidates must either provide documentation of their typing skills or pass a performance test before being considered for appointment.
OR
Candidates must be reachable on the appropriate eligible list for the Secretary 1 in Albany. Candidates who are currently on the appropriate eligible list for the Secretary 1 in Albany need not submit an application for this posting unless they are applying directly as a result of the transfer qualifications listed above.
Duties Description These Secretary 1 positions are located in the State Supplemental Nutrition Assistance Program (SNAP) Bureau and Employment and Advancement Services (EAS) Bureau, within the Center for Employment and Economic Supports. Duties of these positions will include, but not be limited to:
SNAP:
• Providing administrative support to the Bureau’s Director such as editing and proofing a large volume of correspondence; opening and distributing mail; receive and process Executive Correspondence (ECU) assignments from Deputy; monitor and assign emails, phone calls and other correspondence received from clients and social service districts and direct those calls and emails to the appropriate staff person;
• Answering Bureau Director’s phones, taking messages and directing calls accordingly;
• Assisting with the management of Bureau Director’s calendar and mail;
• Reviewing and tracking of incoming correspondence;
• Drafting responses where appropriate for Bureau Director’s signature;
• Maintaining directory of contacts for Bureau correspondence;
• Preparing mailings, including mail merges;
• Reviewing and tracking outgoing Bureau correspondence, including gold slips and other agency correspondence;
• Assisting with preparation of agency forms related to travel, personnel, budget requests, and clearance processes;
• Assisting with research background information as directed;
• Performing day to day tasks such as copying, mailing, distribution of material and completing routine forms.
EAS:
• Providing administrative support to the EAS Director and the three EAS Bureaus such as editing and proofing a large volume of correspondence; opening and distributing mail; receive and process Executive Correspondence (ECU) assignments from Deputy; respond to phone calls from clients and social services districts and direct those calls to the appropriate staff person or take messages; maintain correspondence files;
• Tracking and monitoring of EAS work, including assigned out task and items for Director's action;
• Performing day to day tasks such as copying, mailing, distribution of material and completing routine forms;
• Coordinating/arranging the scheduling of meetings including internal and external meetings, prepare draft travel voucher reports for staff;
• Providing data entry support for certain agency tracking and reporting functions using the agency Welfare Management System;
• Providing support for OTDA's Volunteer Income Tax Assistance (VITA) site including preparation and distribution of outreach materials.
Additional Comments You must be a current New York State employee to apply for these positions. Full-time, contingent-permanent appointments will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.
**Candidates should reference posting #16-072 when submitting your cover letter or resume for these positions.** If submitting your application electronically, please reference posting #16-072 as part of your subject line.
Some positions may require additional credentials or a background check to verify your identity.
Email Address jobpostings@otda.ny.gov
Address
Street 40 North Pearl Street, 12B
Notes on ApplyingTo apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.
You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.
Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.
If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.
In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact the Office of Equal Opportunity Development in Albany at (518) 473-8555 or in New York City at (212) 961-8216.