Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleOffice Assistant 3 (Calculations)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $45108 to $54678 Annually
Minimum Qualifications Candidates must either be reachable on a current Civil service eligible list for the title, or be a current New York State employee eligible for transfer under Section 70.1 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
Duties Description POSITION DESCRIPTION:
The Office for People With Developmental Disabilities’ Central Operations Unit is seeking an Office Assistant 3 to coordinate and process Local Assistance payments for all Chapter 620 and Other than Chapter 620 funding to 54 upstate counties and New York City. The incumbent will also be responsible for providing technical assistance to resolve questions and issues related to Local Assistance funding.
PRIMARY DUTIES AND RESPONSIBILITIES:
As an Office Assistant 3 (Calculations) the responsibilities of the incumbent may include, but are not limited to the following:
• Process Local Assistance advance and final payments for all Chapter 620, and Other than Chapter 620 funding paid to voluntary providers through their respective county or New York City.
• Review contract, budget, claim information, and applicable state aid approval levels to determine appropriate closeout amounts.
• Provide technical assistance to counties and New York City to resolve questions and issues that arise related to Local Assistance Funding.
• Serve on the Consolidated Fiscal Reporting interagency committee to provide technical expertise on budgeting and financial management, and participate in committee meetings and projects.
• Coordinate and process contracts, payments, and expenditure information applicable to all OPWDD direct sheltered workshop contracts.
• Review contracts and budgets that will be submitted to the Office of the State Comptroller (OSC) and entered into the Statewide Financial System (SFS).
• Prepare contract purchase orders for approval by OSC.
• Review and process quarterly and final payments based on approved consolidated financial report information.
• Act as a liaison between OSC and SFS staff to identify and resolve system issues and concerns.
• Create, submit, and monitor help desk tickets sent to SFS regarding areas of responsibility, summarizing potential issues for SFS review and resolution.
• Supervise subordinate staff involved with Local Assistance payments.
Additional Comments Please note:
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.
Some positions may require additional credentials or a background check to verify your identity.
Email Address OPWDD.Human.Resources@opwdd.ny.gov
Address
44 Holland Avenue
Notes on ApplyingSHIFT HOURS: Monday through Friday, 8:00 AM – 4:00 PM
Appointment to this position is pending Division of Budget approval to fill.
Submit cover letter and resume by May 11, 2016. Please reference the above EOA # 2016-203 in all correspondence.