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Review Vacancy

Date Posted 04/29/16

Applications Due05/09/16

Vacancy ID29627

NY HELPNo

AgencyTransportation, Department of

TitleAdministrative Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42555 to $51830 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37 1/2

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address 50 Wolf Road

City Albany

StateNY

Zip Code12232

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description Under the supervision of a Senior Administrative Assistant, the incumbent of this position will perform administrative tasks for the Offices of the Operations & Asset Management Division. Duties will include, but not limited to, the following:

Personnel related functions
• Assist in the hiring process, which includes preparing job postings, canvassing lists, arranging interviews, and process appropriate paperwork;
• Handle the seasonal hiring of operators for the Office of Transportation Maintenance;
• Prepare status change forms for all other personnel transactions;
• Handle the Employee Suggestion Program for the Division;
• Assist with target/fill level tracking

Procurement related functions
• Assist Program Managers with preparing Attachments A and B;
• Assist Division staff with proper procurement procedures;
• Review and process purchase requisitions, purchase orders, change notices and payment vouchers using AS400 application;
• Confirm receipt of goods/services for voucher payments;
• Using the AS 400, confirm available PO balances for voucher payments
• Work with vendors to resolve issues

Assist with special assignments as necessary;
Responsibilities also may include participating within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Some positions may require additional credentials or a background check to verify your identity.

Name Dawn Loux

Telephone

Fax

Email Address Dawn.loux@dot.ny.gov

Address

Street NYS Department of Transportion

50 Wolf Road, 5th Floor

City Albany

State NY

Zip Code 12232

 

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