StateJobsNY

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 1 (Keyboarding)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $28865 to $35704 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Essex

Street Address 7735 NYS Route 9N

City Elizabethown

StateNY

Zip Code12932

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law. Candidates must be able to take and pass a typing performance test.

Duties Description The incumbent of this position will perform duties consistent with the standard for this title in the Transportation Maintenance Residency Office. As such, the selected candidate will process transactions; maintain records, documents, and information; and produce correspondence, reports, charts, etc. Incumbents must be able to read, understand and apply procedures, rules and regulations and laws.

The duties include but are not limited to:

• Sorting and distributing mail.
• Maintaining records and files.
• Answering telephones and appropriately responding to or referring inquiries made by employees, vendors, and customers.
• Providing assistance to the Transportation Office Assistant 2 in the administration of the Residency program which may include Personnel, Purchasing, and Training activities, such as:
o Hiring and promoting employees, and employee orientations,
o Assisting with ordering supplies, purchase orders, and vouchers,
o Tracking and entering TRINFO data,
o Reviewing employee's time in MAMIS ensuring flex time, overtime, recalls, meal allowance and leave times are all correct; then sending approved MAMIS records to the Time and Attendance system.
• Responsibilities also may include participating within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Preferred candidates will posses excellent written and oral communication skills as well as proficiency in computer programs such as Microsoft Word, Excel, PowerPoint, and Outlook.

Some positions may require additional credentials or a background check to verify your identity.

Name Colette Titus

Telephone

Fax 518-873-6681

Email Address colette.titus@dot.ny.gov

Address

Street NYS Department of Transportation

7735 NYS Route 9N

City Elizabethtown

State NY

Zip Code 12932

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume no later than May 9, 2016.