Review Vacancy
AgencyMilitary and Naval Affairs, Division of
TitleConstruction Project Adminstrator 3
Occupational CategoryOther Professional Careers
Bargaining UnitDMNA - Division of Military and Naval Affairs (CSEA)
Salary RangeFrom $81080 to $81080 Annually
Minimum Qualifications This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Professional engineer’s or architect’s license*;
AND
Four (4) years of engineering or architectural field experience in the supervision of building construction projects including two years of important supervisory responsibility for staff of a large public or private construction organization/department.**
AND
Proficient in use of CAD software.*
Must be proficient in, and able to independently use Microsoft Office software – Outlook, MS Word and Excel. Ability to use PowerPoint and/or Access also preferred.*
Within Ninety (90) days of appointment, may be required to successfully complete all SFS and GFEBS financial training as related to job assignments.*
Must have and maintain a valid driver’s license to operate a motor vehicle in the State of New York.
Must be able to read, understand and interpret contracts, design plans, and other technical documents, often containing regulatory and complex building construction terminology.
In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET clearance may be required.
* Should related systems, regulations, procedures and requirements change, additional training and/or certifications may be required.
** Military experience, may be considered, however, candidate must demonstrate direct relevance to the job duties and abilities noted above.
At all times, the employee MUST maintain minimum standards in accordance with current agency requirements and directives noted above; failure to do so will subject the individual to disciplinary action, including possible termination.
NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Directorate for any further information regarding the position requirements.
Duties Description This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Assigned to the Facilities Management and Engineering Directorate (MNFE), these positions support Agency operations relating to design, construction and project management. The Construction Project Administrator series requires administrative collaboration and oversight of all MNFE designated projects in accordance with National Guard Bureau (NGB) standards -- specifically the requirements of the Master Cooperative Agreement between the NGB and the DMNA -- as well as all applicable agency and labor contract requirements, current and as amended. Construction Project Administrators may also perform special studies and research projects related to assigned projects.
These positions require significant technical knowledge and skills in engineering, architectural, drafting/Computer-Aided Design (CAD), construction project management, landscape architecture and related disciplines. Construction Project Administrators are required to interpret, explain and present contract documents.
The Construction Project Administrator 3 is responsible for the supervision of all subordinate personnel in the unit and for providing technical support and coordination of all Design and Construction unit designated projects.
The Construction Project Administrator 3 is directly responsible for a range of projects from medium to large scale and multifaceted, major construction, rehabilitation, and renovation projects. The Construction Project Administrator 3 is expected to perform duties with considerable independence and professionalism. Projects assigned may range from new construction to interior and/or exterior rehabilitation and renovation of buildings or building complexes.
As unit supervisor the Construction Project Administrator 3 is expected to provide recommendation and feedback regarding the design, planning, scheduling, and cost estimations of all unit projects – both individually assigned and subordinate projects. These individuals will supervise/coordinate the planning, scheduling, and monitoring of building construction, repair, and rehabilitation from initial stages through project completion. In accordance with Agency/NGB requirements, the Construction Project Administrator 3 will ensure proposals and projects are within accepted cost limitations, and meet specifications and schedule requirements. The Construction Project Administrator 3 will serve as the central point of contact and liaison for assigned projects and is responsible for the resolution of problems with and between the Agency/NGB and architectural and engineering staff; contractors and representatives of relevant State agencies; obtain approvals for projects; answer questions about project specifics; and schedule and coordinate the activities of engineers, architects, estimators, contract writers and analysts, contractors, and other occupations connected with projects. In addition, they will serve as the contact and liaison between other Agencies and project participants by providing information, identifying and resolving problems, and obtaining approvals for funding, construction, design approval, payments, work acceptance and change orders.
Specifically, Construction Project Administrator duties include, but are not limited to:
• Management and coordination of project(s) assigned.
• Development and support of detailed schedules and plans for assigned projects.
• Coordination/attendance of design development and construction meetings to include all pertinent parties regarding project progression, timeliness and completion.
• Review and monitor funding limits and authorization requirements based on the size and scope of the project.
• Perform assessment of current infrastructure to aid in the development and prioritization of construction, repair and rehabilitation projects.
• Provide technical, administrative and fund management feedback on project details and specifications to MNFE management, NGB and other appropriate parties.
• Identify technical services and contracting needs (i.e., electrical and architectural specifications) and prepare a statement of assignments for all participants through completion of project, and provide project status reports for all relevant parties.
• Review projects assigned and ensure design and construction are within approved specifications and costs.
• Utilize Agency data systems -- currently the Statewide Financial System (SFS) -- to assist in the preparation of Federal and State financial documentation for purchasing, contracting and reconciliation of applicable funds.
• Assist with the development of annual budget and financial plans for assigned projects.
• Conduct studies and research issues, programs or operations, in relation to assigned projects, and prepare reports and recommendations.
• As directed, prepare project status reports, financial accounts and other related technical documentation and/or records.
• Participate in the creation of specification, design and construction plans and documents.
• Assist in the planning and revisions of MNFE priorities for current and future projects.
• As needed, provide training to ensure project needs are met in accordance with Agency/NGB plans, priorities and timelines.
• Provide input on long-range capital construction and rehabilitation planning and budgeting.
• Consult with MNFE management regarding short and long range fiscal planning for Agency construction projects
• Provide input to management for the establishment or revision of priorities for construction, repair, and rehabilitation projects.
• Work with grant funding resource support offices on construction projects with multiple funding sources.
• Make periodic state-wide site visits/inspections of Agency project locations to evaluate compliance with contract parameters and applicable building codes.
• Frequently meet in person with program, Agency staff and members of other Federal, State and local agencies to provide information and status updates.
• Coordinate with staff in the tracking and monitoring of required permits.
• Perform other duties as assigned.
• Must be proficient in Microsoft Office Suite.
• Good working knowledge of CAD software.
• Working knowledge of the principles of construction project scheduling.
• Knowledge of State Codes, Rules and Regulations, policies and guidelines associated with State construction projects; specifically guidance and requirements when working with the Office of General Services (OGS).
• Ability to read, understand and interpret contracts, design plans, and other technical documents, often containing regulatory and complex building construction terminology.
• Ability to prepare comprehensive building construction project plans and schedules as well as the ability to adjust and change both throughout a project as needed.
• Strong ability to analyze project needs and communicate same to supervisor and project team.
• Ability to multitask, prioritize, have strong organizational skills, and ensure deadlines are met.
• Ability to perform tasks independently without supervision as well as motivate and coordinate a team to complete projects to which assigned.
• Ability to determine, negotiate and establish priorities for projects.
• Strong written and verbal communication skills. Ensure written materials are clear and concise.
• Ability to get along with and interact well with different groups of people, including co-workers, management, both Federal and State personnel, contractors and staff from other agencies.
• Ability to train and supervise subordinates and demonstrate an understanding of the basic principles of supervision.
• Knowledge of budget development and capital construction planning.
• Ability to present materials to supervisors, Executive Management, and others in a professional and articulate manner.
• Ability to read and write in English.
• Demonstrate reliability and trustworthiness.
• Attend and complete additional training as required.
• Travel, utilizing various modes of transportation, will be required – especially to project sites.
• May be required to make schedule adjustments to meet project needs and deadlines.
• Maybe required, within ninety (90) days of appointment to have, or successfully complete, all Statewide Financial System (SFS) and General Fund Enterprise Business System (GFEBS) training.
• Prefer experience working with grant funding or on construction projects with multiple funding sources.
Additional Comments This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
To be considered for interview, submit a cover letter and resume. In cover letter indicate the title, location, vacancy announcement number of the position you are applying for and how you meet the minimum qualifications for the position. Please be certain to note any specific licenses or certifications you may have relative to the position requirements.
If you are a former public employee retired within New York State currently receiving benefits, please indicate this and the name of the retirement system in your cover letter.
Some positions may require additional credentials or a background check to verify your identity.