StateJobsNY

NY HELPNo

AgencyInformation Technology Services, Office of

TitleAssistant Office Services Manager, Ref. #60413

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52293 to $66494 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Empire State Plaza

Swan Street Building, Core 3

City Albany

StateNY

Zip Code12220

Minimum Qualifications Open to NYS employees who are in a title designated appropriate for Section 70.1 transfer under Civil Service Law such as a Head Clerk, SG-17; OR Purchasing Agent, SG-18; OR Senior Administrative Analyst, SG-18; OR who have one year of permanent competitive service as an Assistant Office Services Manager at the G-18 level or above; OR who are eligible to transfer under Section 52.6 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Candidates reachable on the appropriate eligible list for this title will be considered through a canvass and do not need to apply to this vacancy posting.

Preferred Qualifications:
• Strong organizational skills.
• Ability to manage multiple competing priorities.
• Ability to communicate effectively with all levels of staff.
• Ability to develop and maintain strong relationships with customers.
• Strong attention to detail.
• Knowledge of the Statewide Financial System (SFS) for reviewing PO and payment information.

Duties Description The Assistant Office Services Manager will report directly to the Associate Administrative Analyst and will be assigned to the Finance, Accounts Payable Unit within the Chief Administration Office. The incumbent will supervise other office support staff; oversee, manage, and assign the workload as appropriate; and will work with ITS managers, the vendor community and external agencies to process transactions for payment of services and equipment.

Duties will include, but are not limited to, the following:
• Respond to questions regarding payments both verbally and in writing to staff, ITS, external agencies, and the vendor community.
• Assist in the management of personnel and office support activities
• Submit and track on-boarding and off-boarding requests for unit.
• Analyze information to track and verify payments have been made.
• Work with IT developer to maintain and modify database system.
• Works directly with customers to research and resolve conflicts, problems, issues.
• Review and update training documents for unit.
• Review and approve payments in compliance with the terms of contract and purchase orders.
• Recommend organizational changes to assist in achieving work goals.
• Explore new applications or enhancements in technology to assist in carrying out responsibilities.
• Prepare weekly reports for management.
• Represent ITS Accounts Payable at various meetings.
• Perform a full range of supervisory duties.

Additional Comments This position is pending DOB approval. Some positions may require fingerprinting.

Some positions may require additional credentials or a background check to verify your identity.

Name Louise C. Nails

Telephone 518-473-0398

Fax 518-402-4924

Email Address HR.Recruitment@its.ny.gov

Address

Street Empire State Plaza

PO Box 2062

City Albany

State NY

Zip Code 12220

Notes on ApplyingTo apply, please send a cover letter and resume to the attention of Louise C. Nails and indicate that you are applying for Assistant Office Services Manager, Ref #60413. Please clearly indicate how you meet the minimum qualifications for this position. Your Social Security number may be required in order to confirm your eligibility.