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Review Vacancy

Date Posted 05/26/16

Applications Due06/02/16

Vacancy ID30302

NY HELPNo

AgencyGeneral Services, Office of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Empire State Plaza

City Albany

StateNY

Zip Code12242

Minimum Qualifications This is a transfer opportunity for a current State employee with permanent service as a Secretary 1.
OR
70.1 Transfer:
One year of permanent competitive or 55b/c service in a clerical, secretarial or keyboarding title, SG-9 or higher and demonstrate adequate keyboarding skills by prior service in a keyboarding title or successful completion of a Keyboard Specialist performance test.

Duties Description • Open, review, sort and distribute the mail in accordance with staff assignments.
• Answer the telephone, respond to questions concerning policy or procedures and refer calls to appropriate staff member for very technical information.
• Respond to questions concerning program, policy and procedure. Refer most complex technical questions to appropriate staff.
• Monitor and track status of program activities.
• Prepare responses to letters concerning program, policies and procedures for supervisor's signature.
• Design, set up and maintain files (including electronic) of correspondence/documents; code and file material, search for requested material and periodically purge obsolete material for storage in records center or for disposal.
• Schedule meetings and maintain calendar.
• Make travel arrangements and prepare travel vouchers.
• Transmit instructions from supervisor to appropriate staff orally, in writing or electronically and follow up to see that instructions are followed and deadlines are met.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/JK

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

40th floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate Vacancy ID number for which you are applying.

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