Review Vacancy
AgencyWorkers' Compensation Board
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $47631 to $57697 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Candidates must be reachable of the appropriate Civil Service eligible list.
OR
Candidates must have permanently served at least one year in a title designated as appropriate for transfer in accordance with Section 70.1 of the Civil Service Law. Transfer eligible titles include but may not be limited to: Administrative Aide, Head Clerk and Office Assistant 3
Duties Description Provide administrative support for the PFL implementation Project Director:
• Open, review, sort and distribute the mail in accordance with staff assignments.
• Review incoming correspondence and reports to determine their significance. Make recommendations to manager or refer to appropriate person for reply. (i.e., read all incoming correspondence, reports, etc. Decide what information manager will need to respond. Refer very technical questions/reports to appropriate program staff requesting draft response, comments, etc. as appropriate. Set deadlines for response. Follow-up to see that appropriate information is being prepared and will be completed by deadline. When information is received, review it to insure that it is complete/covers all necessary points. If it does not, return to program for revision. Insure that response is revised appropriately by deadline. Then refer to manager for action.)
• Gather data relevant to complex or unusual inquiries in order to provide a basis for a reply or a decision and/or draft the reply. (i.e., Research problem and gather all necessary information to answer questions raised. Decide which program staff must be consulted to verify information. Trace transactions as far back as necessary to insure that all collected information is accurate. Prepare response to correspondence and submit to manager for review.)
• Answer the telephone, respond to questions concerning policy or procedures and refer calls to appropriate staff member for very technical information.
• Respond to questions concerning program, policy and procedure. Refer most complex technical questions to appropriate staff. (i.e., Secretary must have significant knowledge of program area to respond instantly to a variety of procedural and policy questions. In cases where more detailed answers are required or background-information is needed, research problems completely with program staff. If question is very technical and requires original interpretation of program area, refer phone call or visitor to correct program staff.)
• Monitor and track status of program activities.
• Prepare responses to letters concerning program, policies and procedures for own or supervisor's signature.
• Review outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Insure that appropriate background material is attached.
• Design, set up and maintain files (including electronic) of correspondence/documents, code and file material, search for requested material and periodically purge obsolete material for storage in records center or for disposal.
• Schedule meetings and maintain calendar.
• Make travel arrangements and prepare travel vouchers.
• Arrange conferences; assemble and coordinate background materials for meetings and conferences.
• Transmit instructions from supervisor to appropriate staff orally, in writing or electronically and follow up to see that instructions are followed and deadlines are met.
• Prepare reports using statistical and narrative information as requested.
Additional Comments Please note: This is being posted in anticipation of an approved waiver.
Some positions may require additional credentials or a background check to verify your identity.
Address
Street Human Resources Office, Room 133
328 State Street
Notes on ApplyingQualified candidates should send a letter of interest and resume which lists your actual Civil Service title, salary grade and specific verifiable information as to how you meet the minimum qualifications to be eligible to apply for this position. Please send your application to HRM@WCB.ny.gov (email applications are preferred). It is important that you reference the WCB Item #00041 in the subject line of your email to ensure receipt of your application. (Please do not reference the Vacancy ID No.)
Please note: This is being posted in anticipation of an approved waiver.