Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $46573 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
Candidates must be reachable on the current Civil Service eligible list or be eligible for 70.1 transfer.
For Provisional appointment: Candidates must be a qualified employee of New York State and have one year permanent competitive or 55-b/55-c service as follows: Office Assistant 1 (Keyboarding), Office Assistant 1 (Keyboarding Spanish Language), Office Assistant 2 (Keyboarding), Office Assistant 2 (Keyboarding Spanish Language), Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Law Department Document Specialist.
Duties Description POSITION DESCRIPTION:
The Office for People With Developmental Disabilities (OPWDD) provides high-quality, person-centered services, supports and advocacy to approximately 123,000 individuals with developmental disabilities in New York State. We are guided in our interactions with the people we serve and each other by compassion, dignity, diversity, excellence and honesty.
OPWDD’s Division of Statewide Services and the Bureau of Intensive Treatment Services (BITS) is seeking a Secretary 1 to support staff working within BITS and the Division of Service Delivery through providing administrative support to the division Deputy Director.
OPWDD’s Division of Enterprise Solutions is seeking a person to work as a Secretary for the Director of Revenue Support Field Operations. The Secretary is part of the RSFO team responsible for securing Medicaid, Medicare, SNAP, Supplemental Security Income, Social Security and other benefits for the individuals we serve.
PRIMARY DUTIES AND RESPONSIBILITIES:
Division of Service Delivery/Statewide Services:
• Provide administrative support to clinicians and agency administrators.
• Arrange gate passes to ensure individuals with forensic involvement are transported safely and efficiently to an OPWDD setting.
• Monitor and track court orders to ensure they are responded to in a timely manner.
• Organize information from individual’s records so documentation is available for clinicians to efficiently review.
• Enter information in to specified databases.
• Support project management staff who are designated to carry out various projects and initiatives by keeping meeting minutes, organizing and filing information, and typing documents.
• Perform Commissioner Review Committee (CRC) clerical tasks.
• Prepare, modify and edit spreadsheets and documents using the Microsoft office suite.
• Perform other tasks which fall under the categories of communication, coordination, organization and records maintenance.
Division of Enterprise Solutions/Revenue Support Field Operations:
• Assist the RSFO Director.
• Provide secretarial support to the RSFO unit, including sorting, logging and distributing mail and reports.
• Assist with working on critical reports that monitor income and Medicaid eligibility, update Medicaid and TABS (Tracking and Billing System) to facilitate timely/accurate Private Party and Medicaid billing.
• Ensure telephone coverage.
• Maintain the office files and perform routine clerical functions such as acquisition of supplies.
• Schedule meetings.
• Take meeting minutes when requested.
• Type correspondence and special reports
• Assist with special and routine projects.
Additional Comments Please note:
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.
Some positions may require additional credentials or a background check to verify your identity.