Review Vacancy
AgencyFinancial System, Statewide
TitleProject Manager 1, Ref. #16-14
Occupational CategoryNo Preference
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $69057 to $87351 Annually
Minimum Qualifications Candidates must be reachable on the Project Manager 1, G-23, Civil Service eligible list OR have one year of permanent competitive service as a Project Manager 1, G-23. Also open to NYS employees at or above G-21 who are eligible for transfer under Section 52.6 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grade levels. In order to qualify for Section 52.6 transfer, candidates must have one year of permanent competitive service in an administrative title as defined by Section 52.6. Examples of qualifying Section 52.6 titles include Business Systems Analyst 2, G-23; Associate Administrative Analyst, G-23; and Information Technology Specialist 3, G-23.
Required skills and abilities:
• Project Management experience in an environment with multiple stakeholders with varying needs;
• Excellent communication skills and attention to detail;
• Ability to facilitate meetings and present training materials to large stakeholder audiences;
• MS Office proficiency;
• Supervisory experience in a Project Management environment; and
• Ability to work off-hours when required to perform maintenance activities as needed.
Preferred skills and abilities:
• Public sector accounting and finance process knowledge;
• Ability to plan and organize development work and deliverables;
• Adept at problem identification and solution development;
• Ability to work collaboratively with SFS and external agency teams;
• Ability to handle several assignments during the same period of time; and
• Ability to manage priorities and deliverables in a fast-paced software development environment.
Duties Description As a part of the Statewide Financial System (SFS), Stakeholder Services Bureau, the incumbent of this position will manage assigned projects related to stakeholder impacts, communication and training plans. This includes development, quality assurance, and maintenance of SFS self-paced trainings and job aid while ensuring that SFS communication methods, content, and delivery mechanisms are consistent with the Communications Management Plan and consistent with the overall SFS Program Plan. The incumbent will provide stakeholder support for SFS Seasonal Releases, including development of agency testing and training plan and support materials.
The incumbent will also support the SFS organization by managing projects and associated internal communications related to the training and professional development of SFS staff.
Illustrative duties include, but are not limited to:
• Identify tasks associated with projects and contribute to the input of tasks into the SFS Portfolio project plan
• Provide Communication Action Plans in support to all SFS projects
• Analyze stakeholder communication needs and develop communications to agencies consistent with SFS guidelines/standards
• Develop and distribute stakeholder communication
• Maintain the SFS agency contact list
• Perform SFS Glossary, FAQs, Reports, Query guide updates
• Manage stakeholder change impacts and associated programs for all SFS projects
• Support implementation and coordination of SFS Portfolio project-related change impact and stakeholder readiness programs
• Perform stakeholder outreach
• Stakeholder meeting facilitation, including SFS Community Councils
• Manage support efforts to all projects related to SFS stakeholder training development, maintenance and delivery
• Ensure the SFS Employee Welcome Packet is kept up-to-date
• Maintain documentation outlining training standards including UPK Developer Guide, Style Guide, Training Newsletters, etc.
• Provide Training and troubleshooting support for the UPK tool (e.g., in process of upgrade to Version 12)
• Administer and maintain the Stakeholder Services SharePoint functions
• Supervise Stakeholder Services staff and/or consultants
• Manage SFS user incidents related to issues such as communications, training, process issue escalations.
Additional Comments You are advised that, should you accept a job offer with SFS, you may be required to be fingerprinted.
The Statewide Financial System (SFS) manages the enterprise financial system that supports the business of New York State government. Replacing the Central Accounting System in 2012, SFS is one of the largest public sector enterprise financial systems in the United States responsible for managing approximately 1 million financial transactions each month for more than 70 NYS agencies and authorities.
Currently, we are looking for motivated, highly qualified professionals who can lead and support on-going transformational statewide information technology projects. Working as part of the team at SFS provides a great opportunity to be part of a mission-driven organization that strongly supports its employees’ professional growth and development through training opportunities and knowledge sharing. You would also be able to see your work directly support the transformation of business processes supporting NYS government.
More About SFS
We are an innovative team of experts specializing in enterprise resource planning (ERP), financial operations, business analysis, information technology, project management, service delivery, training, change management and stakeholder relations. Since our inception, our focus has been to meet our customers’ financial processing needs, ensure the integrity of State financial data and lead future migrations from existing agency financial systems into one integrated financial management system.
Most recently, the SFS team performed an upgrade of the existing PeopleSoft system, which enhanced and added new functionality to support the financial needs of its stakeholders across NYS. To learn more about SFS and the kinds of projects we support, visit our website at www.sfs.ny.gov.
As the largest ERP in New York State, SFS works collaboratively with the New York State Office of Information Technology clusters as they support the ITS systems across the State. SFS is an independent entity jointly governed by the Office of the State Comptroller and the Division of the Budget.
Some positions may require additional credentials or a background check to verify your identity.
Email Address personnelSFS@budget.ny.gov
Address
Street NYS Division of the Budget
State Capitol
Notes on ApplyingTo apply, please send a cover letter and resume by e-mail, fax, or post office mail. Please include your current Civil Service title and grade and be sure to indicate that you are applying for the position of Project Manager 1, Ref. #16-14.