StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $47631 to $57697 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must be reachable on the Secretary 2 eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
70.1 Transfer:
Eligible candidates must have one year of permanent competitive service in a qualifying title allocated to a grade 13 or higher. If the candidate is not currently incumbering, or has not previously held a keyboard or secretarial title, the candidate will be required to take and pass a typing proficiency exam to qualify for transfer

Duties Description Answer phones and monitor correspondence
• Answer bureau’s main telephone line. Serve as back-up phone coverage for other Bureau secretaries and Executive staff in the Office of Operations. Monitor Lotus Notes, review incoming correspondence and reports to determine significance, highlight important items, refer for handling and response. Prepare or review outgoing correspondence.

Type and Maintain Files
• Prepare outgoing correspondence and reports. Set up and maintain files for Director and Assistant Director.

Schedule meetings and maintain calendar
• Schedule meetings for Director, Assistant Director, and Bureau.
• Maintain Director, Assistant Director, and bureau wide calendars.

Maintain various logs and databases
• Maintain Bid Protest Log, Public Authority Reform time tracking, Bureau Outreach Calendar, Legal Issues Log.




Monitor assignments
• Monitor assignments received for and delegated by the Director and Assistant Director; transmit directions and deadlines, track successful and timely completion.

Assist with employee evaluations
• Assist bureau supervisors in completion of employee evaluations, maintain bureau’s file copies of evaluations, and forward completed evaluations to Office of Operations liaison.

Process purchase requests
• Prepare, process, and keep a record of purchase requests.

Monitor time off requests
• Maintain records of subordinates’ time off requests for Director and Assistant Director.

Additional Comments Desired Competentcies
• Ability to communicate effectively on the telephone.
• Ability to work with computerized spreadsheets.
• Ability to review written requests and research associated materials.
• Ability to maintain orderly files.
• Ability to understand and follow established policies and procedures.
• Ability to work independently and exercise good judgement in assessing necessary action.

Some positions may require additional credentials or a background check to verify your identity.

Name Jackie Carter

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street Office of Human Resources

110 State Street

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than September 26, 2016. Please reference Item # 01735– GOER-JDC when responding.
When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.