StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleOffice Assistant 2 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must currently be reachable on the appropriate eligible list or eligible to transfer under section 70.1 of the Civil Service Law.
Transfer via 70.1
To be eligible for a 70.1 transfer, an individual must have one year of permanent competitive service in a qualifying title allocated to a salary grade 7 or above.

Duties Description Process Monthly Justice Court Reports
• Review justice court monthly revenue reports, calculate fines, fees and surcharges and code the distribution of collected revenues based on laws, regulations, rules, established guidelines, standards and procedures.
• Perform verifications of calculations on a variety of other court revenue reports submitted for completeness and accuracy.
• As needed and as directed, contact external parties to obtain financial and court information to calculate and determine and code monthly revenue report distributions and complete revenue report adjustment entries.
• Receive, review, and verify supporting documents for monthly report processing.
• Review incoming refund requests, verify calculations for accuracy and perform preliminary processing following established procedures.
• Verify accuracy of data from scanned documents.
• Maintain, update, and correct electronic records.
• Correspond with justices regarding timeliness of reporting.
• Answer questions from justice courts regarding reporting questions and requirements. Refer inquiries as necessary.
• Communicate with various individuals to field questions, elicit and convey information, and resolve issues.

General Office Support
• Perform office support and clerical work to meet the requirements of Justice Court Fund operations.
• Operate various communication systems such as telephones and computers, and keep records of such communications.
• Calculate, type, proofread, review, and correct correspondence, documents, records, and other written material. Make appropriate corrections for format, accuracy, and validity.
• Maintain files, correspondence, documents, and materials, pursuant to guidelines.

Supervision
May serve as a supervisor of work unit office support positions(s).

Additional Comments DESIRED COMPETENCIES:
o Excellent interpersonal skills with staff and customers
o Works well independently and in a team environment
o Possesses effective oral and written communication skills
o Detail orientated, and produces an accurate and timely work product
o Ability to effectively apply work unit policies and procedures
o Ability to handle multiple and sometimes competing priorities
o Good knowledge and use of technology
o Strong organizational skills
o Strong work ethic and positive attitude

Some positions may require additional credentials or a background check to verify your identity.

Name Manu Priya Minocha

Telephone (518) 473-8805

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than October 22, 2016. Please reference Item # – 04310 MM when responding.

When responding, please include the reference number and letters listed in this section. (The GOER ID # should not be included).