Review Vacancy
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $37998 Annually
Minimum Qualifications Must be reachable on current Civil Service Secretary 1, SG-11 list or currently hold the title of Secretary 1, SG-11 or a title from which transfer is appropriate.
Duties Description Provide support to the President’s Leadership Team through the following offices: President’s Office, Provost and Executive Vice President’s Office, and Government Relations and External Affairs Office, as needed, with various keyboarding and clerical tasks including:
• Provide administrative and secretarial support to the President’s Leadership Team including MC Secretary and Secretary 2 in the President’s Office.
• Process travel arrangements and reconciliation of expenses and reimbursement.
• Budget reconciliation.
• Internet research related to advancement and government relations to update addresses and contacts.
• Assist with tracking of legislative activities including letters of support for each project.
• Process all correspondence to include categorizing mail, organizing priority communications, and follow-up including photocopying and distribution.
• Monitor correspondence prepared for signature to assure timeliness, completeness and accuracy.
• Maintain office files and follow-up systems and revise office procedures as required.
• Handle telephone inquiries on a wide variety of topics relevant to the office operations, responding to inquiries and directing more technical questions to appropriate staff.
• Schedule and coordinate meetings and appointments, as needed.
• Perform other miscellaneous duties as assigned e.g., order equipment and office supplies, filing, etc.
• Type correspondence on the PC using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook software programs.
Some positions may require additional credentials or a background check to verify your identity.