StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleOffice Assistant 3 (Calculations) Item #00909

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46836 to $56888 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must be reachable on the appropriate eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
To be eligible for a 70.1 transfer, candidates must have one year of permanent competitive service in a qualifying title allocated to a grade 12 or higher.

Duties Description Participate in and Supervise the Time and Attendance Unit
• Oversee the day to day operations of the Time and Attendance Unit
• Enters transactions into HRIS to add new employees;
• Enters all new employee information in LATS;
• Updates and enters in LATS all new/created/changed schedules
• Monitors family sick leave usage to assure that the maximum number of days is not exceeded per calendar year;
• Monitors annual leave maximum balance pursuant to bargaining unit agreement and informs manager/liaison when limit is reached;
• Updates accrual balances (remainder minutes) for employees who are less than 100%;
• Manually monitors sick leave usage and informs Employee Benefits Unit when medical documentation is required;
• Runs various reports on a weekly basis within LATS to assure that information is accurate and that the system is functioning properly;
• Process Work schedule change forms.
• Answers time and attendance questions and assists employees with discrepancies on accrual statements;
• Extracts, edits, and audits time sheets and makes corrections as necessary (phone number, work schedule changes, distribution code, etc.);
• Answers time and attendance questions and assists employees with discrepancies on accrual statements;
• Process reports on employees separating from OSC or receiving promotions/ appointments
• Process telecommuting applications;
• Correct errors and update time history on time sheets that have been previously submitted and approved;
• Review 220 report and verify that appropriate documentation has been received. Make any necessary corrections to time sheets;
• Run balance projections for employees anticipating an extended leave (e.g., maternity leave);
• Process timesheets at the end of the pay period;
• Track and process requested for leave donations;
• E-mail accrual balances to requesting agency for OSC employees who have transferred to another agency.

Process Workers’ Compensation and Paid Family Medical Leave Act (PFMLA) Claims
• Access Call Center Intakes through the NYBEAS Worklist;
• Send out WC questionnaires to employees;
• Enter information within NYBEAS and/or C-2;
• Update LATS to reflect time off related to WC;
• Communicate with representatives for the State Insurance Fund regarding WC cases;
• Complete the yearly Public Employees Safety and Health (PESH) report;
• Process all requests from MC employees for PFMLA.

Process Commission Leave Requests
• Run Commission end date report from HRIS
• Prepare all Commission leave forms:
• Check Civil Service Commission Leave Calendar for approval.
• Enter transaction in HRIS:
• Complete and submit Commission leave letters

Exit Questionnaire
• Forward exit questionnaire to employees exiting OSC
• Track and maintain results from exit questionnaire.

Support of the Human Resources Office
• Provide backup for reception desk
• Assist in any special projects when needed

Additional Comments Preferred Qualifications/Desired Competencies:
• Knowledgeable on Time and Attendance Policies and Procedures
• Experience in Administrating LATS
• Supervisory Experience
• Provide a high level of Customer Service
• Confidential
• Dependable
• Detail oriented
• Strong Organizational skills

Some positions may require additional credentials or a background check to verify your identity.

Name Joanne Pirfo

Telephone 5184745182

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

Notes on ApplyingNotes on Applying: Interested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than October 20, 2017. Please reference Item # 909 – GOER-JFP when responding.
When responding, please include the reference number and letters listed in this section. The Vacancy ID # should not be included