Review Vacancy
AgencyState Comptroller, Office of the
TitleProgram Aide - Item #00258
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $44274 to $53927 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Interested candidates must be reachable on the Program Aide eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
To be eligible for a 70.1 transfer to a Program Aide, SG-13, a candidate must have one year of permanent competitive service in a qualifying title allocated to a salary grade 11 or higher.
To determine if your title is eligible for transfer, please go to the GOT-IT website:
www.careermobilityoffice.cs.state.ny.us
Duties Description Administration of Agency’s Travel Program
• Monitor compliance utilizing NY State travel Policy and enforce that policy with all levels of staff and third party travelers in the agency.
• Audit, evaluate, and analyze voucher submissions for accuracy
• Prepare and review variety of reports and records specific to the traveler
• Gather, review and evaluate travel information required by Senior Budget Analyst to conduct travel program audits
• Ensure that requested reimbursements are in compliance with travel policies
• Draw conclusions from analyzed vouchers and make appropriate recommendations for travelers according to policies
• Assist with Travel card Ordering, cancelations, distributions and filing of forms.
• Assist with retrieving files as requested by Internal Audit.
• Answer travelers questions with regard to e-Travel
• Determine the nature of problem with a travelers voucher and take the appropriate actions to resolve the issue
• Provide training for all OSC travelers throughout the agency
• Assist travelers with the entry and submission of travel vouchers
• Confer with staff and travelers to exchange information and resolve questions regarding travel guidelines and procedures
Payment Processing
• Collecting, tabulating and analyzing Citibank Travel and Non-Employee Travel (NET) card charges in order to reconcile and process payments
• Monitor and evaluate monthly statement data for deficiencies, credits for Per Diems, and assist in correcting any other issues that arise
• Act as second level auditor when reviewing all travel transactions
e-Travel and Statewide Financial Systems (SFS)
• Assist in daily monitoring e-Travel and SFS bulkload files to ensure compliance within e-Travel guidelines, State Finance Law, agency programs and policies and applicable federal GSA policies and rules and that all transactions were successful
• Assist with correcting errors that occur during processing
• Confer with staff and employees to exchange information and resolve questions regarding payment status
• Assist with the administration of Disability reimbursement and travel vouchers
• Process refund of appropriations
• Monitor outstanding travel credits
Additional Comments Desired Competencies
• Has hands-on experience with Excel and Word, and has the ability and experience to learn new computer applications.
• Ability to manage multiple priorities.
• Ability to effectively and appropriately communicate with varied levels of people both within an Agency as well as outside organizations.
• Ability to think independently.
• Ability to assess a problem or situation and provide solutions.
• Ability to make fact based decisions with little supervision.
• Ability to learn new things and adjust to change
Some positions may require additional credentials or a background check to verify your identity.
Email Address recruit@osc.state.ny.us
Address
Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than October 20, 2016. Please reference Item #258-JFP-GOER in the subject line of the email and on the cover letter when responding.
When responding, please include the reference number and letters listed in this section. (The Vacancy ID # should not be included.)