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Review Vacancy

Date Posted 03/08/18

Applications Due06/22/18

Vacancy ID49396

AgencyUniversity at Albany

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40234 to $49417 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address University at Albany, Community Standards

1400 Washington Avenue

City Albany

StateNY

Zip Code12203

Minimum Qualifications OPEN UNTIL FILLED (This explains why apply by date is so far out into future. If position is filled before then this Posting will come down.)

Candidates must be current state employees and have a reachable score on the Secretary 1 list or have a current permanent appointment with 1 year of service as a Secretary 1 or as a title eligible for transfer to Secretary 1 or appointment as Secretary 1 here at UAlbany, less than 1 year of service (remainder of probationary period to be completed in new assignment), Grade 9 with one year in service looking to do 70.1 two grade jump to grade 11, or be a former state employee eligible for reinstatement to the title of Secretary 1. May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

Preferred Qualifications: Knowledge and/or experience in using MS Word and MS Excel.

May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

Duties Description Provide principal administrative support for the Office of Community Standards. Front Desk / Administrative Support: multi-line phone system, maintain a high degree of efficiency, confidentiality and professionalism in responding to telephone, email and walk-in requests; ability to multi-task under pressure; ability to work with multiple constituencies including students, parents, attorneys, colleagues in other units throughout the University; Computer proficiency in Windows applications, MS Office Suite (Word, Outlook, PowerPoint, Excel) and campus computer software applications (PeopleSoft and Advocate). The incumbent will serve as the department receptionist, open and review mail, answer the department telephone, respond to emails and questions concerning campus and department policy and procedure, prepare/distribute responses to letters, review outgoing correspondence for proper grammatical usage and factual correctness, maintain and update various databases and procedures manuals, send distribution emails, schedule meetings, maintain calendars, coordinate travel arrangements, prepare and process travel vouchers, assist with cyclical billing accounts, assist with conference planning, training and presentation materials; order office supplies, supervise student employees, generate work orders, and mail merges.

Ideal opportunity for Grade 9 with one year in service looking for Promotion to Grade 11. Typing proficiency test will be given if necessary at SUNY.

Additional Comments Please MAILyour resume/application (if not provided by applicant social security number will be obtained to verify state history if seeking 70.1. lateral or reinstatement) to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (Copy and Paste into browser) http://www.albany.edu/hr/assets/CS_Employment_Application.pdf or via the employment link at the bottom of the SUNY main page http://www.albany.edu/

Some positions may require additional credentials or a background check to verify your identity.

Name Stephen Mead

Telephone 518-437-4722

Fax 518-437-4731

Email Address smead@albany.edu

Address

Street 1400 Washington Avenue

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingPlease MAIL your resume/application (if not provided by applicant social security number will be obtained to verify state history if seeking 70.1. lateral or reinstatement) to University at Albany, Office of Human Resources Management-UAB 300, 1400 Washington Avenue, Albany, NY, 12222 Applications available via the SUNY Classified Employment page, (Copy and Paste into browser)

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