Minimum Qualifications Reachable on the Department of Civil Service list for Legal Assistant 2 OR Permanent or Contingent Permanent status as a Legal Assistant 2 OR Eligible for Transfer or Reinstatement.
Duties Description This position is located in the Charities Bureau.
The Attorney General's Charities Bureau is responsible for supervising charitable organizations to protect donors and beneficiaries of those charities from unscrupulous practices in the solicitation and management of charitable assets. The Charities Bureau also supervises the activity of foundations and other charities to ensure that their funds and other property devoted to charitable purposes are properly used, and protects the public interest in charitable gifts and bequests contained in wills and trust agreements. The Bureau also maintains a registry of charities and fundraising professionals.
• Complaint Intake and Preliminary Inquiries:
o Review complaints from the public to determine the nature of the complaint, type of response letter to be sent and whether the matter requires the involvement of a lawyer, referral to another agency or other action.
o Make follow-up inquiries to complainants to obtain information to evaluate complaints.
o Respond to telephone calls and email complaints and inquiries from members of the public.
o Perform preliminary inquiries, including of publicly available records under supervision of a bureau attorney.
o Prepare memoranda for bureau attorneys to assist in evaluating complaints and assess preliminary inquiries.
o Maintain electronic database of complaints and monitor open complaints to ensure that they are ultimately closed appropriately.
o Maintain certain electronic databases of shared Bureau files, including of pleadings, resolutions and similar records.
o Assist in the preparation of subpoenas and correspondence.
o Assist in the preparation of exhibits for interviews and examinations.
o Attend interviews of witnesses, take notes and draft interview summary memoranda.
o Work with E-Discovery personnel to properly process documents subpoenaed by bureau attorneys.
o Index, organize, bates stamp, scan, code and summarize documents subpoenaed by bureau attorneys, including using electronic document management systems (i.e., Relativity).
o Assist in the preparation of legal documents (e.g. answers, discovery demands motions, pleadings, etc.), correspondence and forms.
o File documents with courts and compile documents for submission to courts; obtain information from the court; research, identify and retrieve cases and statutes; shepardize cases; conduct research and draft memoranda.
o Prepare exhibits for submissions to court.
o Compile and organize documentation and appellate records.
o Assist at trial.
o Utilize case tracking system.
o Scan and electronically file court records.
• Perform other duties as assigned.
Additional Comments IN ACCORDANCE WITH STATE LAW, GOVERNOR'S EXECUTIVE ORDERS #6 AND 28.1, AND SECTION 504 OF THE FEDERAL REHABILITATION ACT OF 1973, AS AMENDED BY THE AMERICANS WITH DISABILITIES ACT, WE ARE AN EQUAL OPPORTUNITY EMPLOYER. WE DO NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, SEX, AGE, NATIONAL ORIGIN, DISABILITY OR SEXUAL ORIENTATION.
Some positions may require additional credentials or a background check to verify your identity.
Human Resources Mgmt. Bureau, State Capitol
Notes on ApplyingEmail is the preferred method of applying. Please send resume and cover letter to firstname.lastname@example.org and indicate vacancy #54460 in the subject line of the email. Will also accept mailed and faxed applications as well.