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Review Vacancy

Date Posted 10/02/18

Applications Due10/17/18

Vacancy ID60350

AgencySUNY Brockport

TitleSecretary 1 in College Communications

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $40324 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 350 New Campus Drive

City Brockport

StateNY

Zip Code14420

Minimum Qualifications Candidates must have permanent appointment in an Secretary 1, SG 11, NY State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Secretary 1, Full Time - Brockport location.

Duties Description Position Summary:

Provides support for Director of Marketing, VP for University Relations, Associate Director of Marketing and Associate Director of Communications.

Essential Functions:

Initiates and accurately processes all requisitions and credit card purchases, monitors payment and receipt of material, and conducts monthly reconciliations.
Enters, tracks, maintains job requests received in the department, and tracked through an online system, currently Footprints. Assists with the tracking of web related jobs, as well.
Reviews and edits material for proper grammatical usage, clarity, factual correctness, and adheres to Brockport style guide.
Reconciles and assists with the approvals of vendor invoices, including those for department expenses and advertising campaigns.
Creates and maintains the office budget spreadsheet, making sure that it is up-to-date and matches the SUNY SMRT System and marketing plan.
Arranges meetings, makes room reservations, takes minutes as required, arranges catering, arranges photo shoots, and makes travel arrangements.
Acts as initial point of contact for the office and guide questions/requests to the appropriate staff member as needed.

Preferred Qualifications:

Possesses excellent writing, editing, and communication skills.
Has strong computer skills including, but not limited to, Microsoft Word and Excel, Footprints and SMRT. If skill set isn’t immediately available, must demonstrate the desire to learn.
Has strong organizational skills and multi-tasking skills.
Is able to make quick decisions with certainty and confidence, and field questions from internal and external sources without hesitation.
Is able to work effectively with faculty, staff and students.
Excellent communication and interpersonal skills.
Is able to maintain confidentiality.
Works well independently and in group setting.
Demonstrates initiative.

Additional Comments How to Apply: Please submit your application, cover letter, resume and contact information for three professional references at jobs.brockport.edu by October 17, 2018.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.

Some positions may require additional credentials or a background check to verify your identity.

Name Gloria Lear

Telephone 585-395-5938

Fax

Email Address glear@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

 

Notes on ApplyingHow to Apply: Please submit your application, cover letter, resume and contact information for three professional references at jobs.brockport.edu by October 17, 2018.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.

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