Review Vacancy
AgencyAgriculture & Markets, Department of
TitleAdministrative Specialist 1 or Trainee (NY HELPS)
Occupational CategoryAdministrative or General Management
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $47925 to $63108 Annually
Minimum Qualifications Harvest your potential with the New York State Department of Agriculture and Markets! Join our team and become an integral part of a team dedicated to fostering a competitive food and agriculture industry that benefits both producers and consumers alike. Here, you can cultivate your career in a dynamic environment that values innovation, sustainability, and community engagement. With a wide range of opportunities spanning from environmental science to economic development, you can find your niche in public service and grow both professionally and personally. Embrace the chance to join our team, and you’ll not only reap a fulfilling career but also sow the seeds for a healthier, stronger New York.
NY HELPS Minimum Qualifications: A bachelor’s degree or higher
Advanced Placement: For Trainee 2:
Either 1: If you meet the minimum qualifications and have one year of professional experience providing
administrative and staff support to executives, program managers and staff, boards, or commissions by
overseeing budget, human resources, and business services activities for an organization or program, you
may be appointed to the Administrative Specialist Trainee 2; OR
2. a Juris Doctor, master's or higher degree in a field related to the position being filled **
This will reduce the traineeship time by one year.
For Full Performance Level:
Either 1. If you meet the minimum qualifications and have two years of experience in the areas listed above,
you may be appointed to the full performance title, Administrative Specialist 1, Grade 18; OR
2. a Juris Doctor, master's or higher degree in a field related to the position being filled** AND one year of
professional experience in the areas listed above.
You must inform the hiring agency of additional professional experience at the time of interview.
**Hiring agencies have discretion in determining whether a degree is related to the duties of the position.
Additional Minimum Qualifications:
Reassignment Qualifications: You must be a current Department of Agriculture and Markets employee and
have one year of permanent, contingent-permanent, or 55 b/c service as a Administrative Specialist Trainee
1, NS, Administrative Specialist Trainee 2, NS and Administrative Specialist 1, G-18; if you have less than
one year, you must be reachable on the current eligible list for this location if one exists.
52.6 Transfer Qualifications to Administrative Specialist 1, G-18: This position is designated
administrative under Section 52.6 of the Civil Service Law and may be filled by administrative transfer under
that section. Source titles from which transfer may be made must be designated administrative and be within
two salary grades or one M-grade of the target title.
70.1 Transfer Qualifications:
To Administrative Specialist Trainee 1, NS: You must have one year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law. Such titles include but are not limited to: Business Systems Analyst Trainee 1, Contract Management Specialist Trainee 1, Food Laboratory Specialist Trainee 1, Human Resources Specialist Trainee 1; Office Assistant 3; or
To Administrative Specialist Trainee 2, NS: You must have one year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law. Such titles include but are not limited to: Administrative Analyst Trainee 2, Business Systems Analyst Trainee 2, Contract Management Specialist Trainee 2, Disaster Preparedness Program Representative 1; or
To Administrative Specialist 1, G-18: You must have one year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law. Such titles include but are not limited to: Contract Management Specialist 1, Economic Development Program Specialist 1 (Agriculture), Food Laboratory Specialist 1, Human Resources Specialist 1, Senior Budgeting Analyst.
70.4 Transfer Qualifications to Administrative Specialist Trainee 1, NS: Applicants may be appointed to this position permanently if they have: one year of permanent, competitive service in a Grade 11 title or higher.
AND
A bachelor’s degree or higher.
Reinstatement Under Rule 5.4: Applicants may be appointed to this position permanently if they were previous permanent New York State employees who resigned their positions may be reinstated to their former positions, or to positions to which they were eligible for transfer or reassignment without further examination. Employees separated from their positions may be reinstated within one year of the date of their separation. Employees separated from their positions who have also been separated from state service for more than one year may be reinstated upon approval by the state Civil Service Commission.
55-b/c Qualifications: Applicants may be appointed to this position permanently if they meet these qualifications: a bachelor’s degree or higher.
Information about the Workers with Disabilities 55-b and the Veterans with Disabilities employment program 55-c can be found at 55b/c Recruitment Resources Center (ny.gov).
Duties Description Position Information:
The New York State Department of Agriculture and Markets is seeking an Administrative Specialist Trainee 1 to work in Albany, NY. The Administrative Specialist Trainee 1 oversees all Division of Milk Control and Dairy Services administrative support staff. They assist in the oversight of all Division workflow and ensure that the goals and objectives of the Division are met. This individual works with administrative support staff to enhance throughput, maintains office processes and procedures using Standard Operating Procedures, and assists in process evaluations.
Additional Comments NY HELPS Program:
This title is part of the New York Hiring for Emergency Limited Placement Statewide
Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which
means no examination is required but all candidates must meet the minimum qualifications of the title for
which they apply. At this time, agencies may recruit and hire employees by making temporary appointments.
In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment
will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and
the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS
will have their non-competitive employment status converted to competitive status, without having to compete
in an examination. Employees will then be afforded with all the same rights and privileges of competitive class
employees of New York State. While serving permanently in a NY HELPS title, employees may take part in
any promotion examination for which they are qualified.
Benefits:
This is a PEF-represented position that offers excellent benefits! Benefits include but are not limited to inexpensive Health Insurance options, free Dental and Vision coverage, NYS Pension Plan membership, and generous paid time off. Within the first year, you are eligible for 5 days of personal time, 13 vacation days, 13 sick days, and 13 paid holidays!
Salary:
The starting salary for the Administrative Specialist Trainee 1 is $47,925/ year, and the hiring salary for the PEF salary grade (SG) 13. This position requires the completion of a two-year traineeship. After successful completion of the first year of the traineeship, the appointee will advance without further examination to the Trainee 2 level SG-14 (starting salary of $50,678). Completion of the second year of the traineeship will result in permanent advancement to the Administrative Specialist 1, SG-18 (starting salary of $63,108) without further examination. Candidates may be eligible for appointment directly to the Trainee 2 or full performance level. For more information, see Advanced Placement below.
The candidate appointed at the Administrative Specialist 1, SG-18 level, will be eligible to participate in the New York State Performance Evaluation Program. Through this program, employees receive yearly performance evaluations. Performance advances are payable to PEF employees whose base annual salary is below the job rate for their current position and who were rated "Satisfactory" or its equivalent on their yearly performance evaluation. Performance advance payments are added to an employee's annual salary. Over time, yearly performance advances may lead to the SG-18 job rate salary of $80,248/ year!
Some positions may require additional credentials or a background check to verify your identity.
Email Address HarvestYourPotential@agriculture.ny.gov
Address
Notes on ApplyingCandidates that are eligible and interested in being considered for appointment to one of these opportunities
must use this link to apply: https://recruitingbypaycor.com/career/SubmitResume.action?clientId=8a7883d07a219b0d017a53a2e3bb0f9a&id=8a7885ac8df2156e018e336ee1f14195&specialization= by: April 3, 2024. Within this online
application please upload your resume, transcript, and cover letter.
If you have any questions, please contact Maya Sutton in Human Resources at (518) 457-3216 or
HarvestYourPotential@agriculture.ny.gov.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.