Review Vacancy
TitleAdministrative Specialist Trainee 1 (NY HELPS) - 90735
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $47925 to $80248 Annually
Minimum Qualifications NY HELPS Minimum Qualifications: A bachelor’s degree or higher
Advanced Placement: For Trainee 2:
Either 1: If you meet the minimum qualifications and have one year of professional experience providing
administrative and staff support to executives, program managers and staff, boards, or commissions by
overseeing budget, human resources, and business services activities for an organization or program, you
may be appointed to the Administrative Specialist Trainee 2; OR
2. a Juris Doctor, master's or higher degree in a field related to the position being filled **
This will reduce the traineeship time by one year.
For Full Performance Level:
Either 1. If you meet the minimum qualifications and have two years of experience in the areas listed above,
you may be appointed to the full performance title, Administrative Specialist 1, Grade 18; OR
2. a Juris Doctor, master's or higher degree in a field related to the position being filled** AND one year of
professional experience in the areas listed above.
You must inform the hiring agency of additional professional experience at the time of interview.
**Hiring agencies have discretion in determining whether a degree is related to the duties of the position.
Additional Minimum Qualifications:
Reassignment Qualifications: You must be a current Department of Agriculture and Markets employee and
have one year of permanent, contingent-permanent, or 55 b/c service as a Administrative Specialist Trainee
1, NS, Administrative Specialist Trainee 2, NS and Administrative Specialist 1, G-18; if you have less than
one year, you must be reachable on the current eligible list for this location if one exists.
52.6 Transfer Qualifications to Administrative Specialist 1, G-18: This position is designated
administrative under Section 52.6 of the Civil Service Law and may be filled by administrative transfer under
that section. Source titles from which transfer may be made must be designated administrative and be within
two salary grades or one M-grade of the target title.
70.1 Transfer Qualifications:
To Administrative Specialist Trainee 1, NS: You must have one year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law. Such titles include but are not limited to: Business Systems Analyst Trainee 1, Contract Management Specialist Trainee 1, Food Laboratory Specialist Trainee 1, Human Resources Specialist Trainee 1; Office Assistant 3; or
To Administrative Specialist Trainee 2, NS: You must have one year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law. Such titles include but are not limited to: Administrative Analyst Trainee 2, Business Systems Analyst Trainee 2, Contract Management Specialist Trainee 2, Disaster Preparedness Program Representative 1; or
To Administrative Specialist 1, G-18: You must have one year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law. Such titles include but are not limited to: Contract Management Specialist 1, Economic Development Program Specialist 1 (Agriculture), Food Laboratory Specialist 1, Human Resources Specialist 1, Senior Budgeting Analyst.
70.4 Transfer Qualifications to Administrative Specialist Trainee 1, NS: Applicants may be appointed to this position permanently if they have: one year of permanent, competitive service in a Grade 11 title or higher.
AND
A bachelor’s degree or higher.
Reinstatement Under Rule 5.4: Applicants may be appointed to this position permanently if they were previous permanent New York State employees who resigned their positions may be reinstated to their former positions, or to positions to which they were eligible for transfer or reassignment without further examination. Employees separated from their positions may be reinstated within one year of the date of their separation. Employees separated from their positions who have also been separated from state service for more than one year may be reinstated upon approval by the state Civil Service Commission.
55-b/c Qualifications: Applicants may be appointed to this position permanently if they meet these qualifications: a bachelor’s degree or higher.
Information about the Workers with Disabilities 55-b and the Veterans with Disabilities employment program 55-c can be found at 55b/c Recruitment Resources Center (ny.gov)
Preferred Qualifications: Strong communication and organizational skills. Familiar with SFS, and Microsoft applications including Outlook, Word, Excel, SharePoint, and Teams.
Duties Description This role would be responsible for performing and managing the administrative duties in the Division of Medical and Dental Directors (DMDD). This position would coordinate information across the division including personnel, purchasing, correspondence, and supporting the individual bureaus with operational support. This role would also require supervision of both state and contract staff involved in the administrative duties of the division. This individual would be a key liaison to our counterparts within the Office of Health Insurance Programs (OHIP) and externally.
Additional Comments We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Group, SPD/Administrative Specialist/90735
Email Address resume@health.ny.gov
Address
Street Room 2217, Corning Tower Building, Empire State Plaza
Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference SPD/Administrative Specilaist/90735HELPS included in the subject line or by mail to Human Resources Management Group, SPD/Administrative Specilaist/90735HELPS, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.