Review Vacancy
TitleAdministrative Specialist 1/Trainee (NY HELPS) - 3339
Occupational CategoryAdministrative or General Management
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $47925 to $80248 Annually
Minimum Qualifications NY HELPS Minimum Qualifications: A bachelor’s degree or higher
Additional Minimum Qualifications:
Reassignment Qualifications: You must be a current Department of Health employee and
have one year of permanent, contingent-permanent, or 55 b/c service as a Administrative Specialist Trainee
1, NS, Administrative Specialist Trainee 2, NS and Administrative Specialist 1, G-18; if you have less than
one year, you must be reachable on the current eligible list for this location if one exists.
52.6 Transfer Qualifications to Administrative Specialist 1, G-18: This position is designated
administrative under Section 52.6 of the Civil Service Law and may be filled by administrative transfer under
that section. Source titles from which transfer may be made must be designated administrative and be within
two salary grades or one M-grade of the target title.
70.1 Transfer Qualifications:
To Administrative Specialist Trainee 1, NS: You must have one year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law.
55-b/c Qualifications: Applicants may be appointed to this position permanently if they meet these qualifications: a bachelor’s degree or higher.
Information about the Workers with Disabilities 55-b and the Veterans with Disabilities employment program 55-c can be found at 55b/c Recruitment Resources Center (ny.gov)
Preferred Qualifications: Team oriented and strong communication skills,
Experience in Microsoft office programs, especially excel, power point and work
Able to analyze data and create insightful reports
Healthcare background or knowledge
Duties Description Assists in preparing and administering budgetary data and financial plan, prepare financial reports with the CFOs, HFM CFO and Central Office Finance Office.
-Assist with B1184s, coordinate travel and organizes expense reports.
- Assesses annual financial needs and proposals.
-Prepares recommendations, summaries, and justifications for submission to
agency Finance Office.
-Maintains financial records to monitor and control expenditures.
-Prepares and evaluates expenditures and other financial reports.
-Prepares grant applications and administers approved grants.
Manages the purchase of office supplies and services.
- Locates sources for and prcures supplies
-Coordinates the purchase and installation of office equipment and systems and
arranges maintenance contract (software, printers, ITS needs, etc.)
Assist Deputy Director HFM with human resources activities.
-Coordinate and lead HR Meeting with facilities and central HR
-Review/prepares requests to fill vacancies and determine if they are in accordance with
approved staffing plans and prepares justifications to fill vacancies.
-Arranges and assists in conducting interviews and making hiring decisions.
-Obtains and reviews credentials, references, and other documentation to support
transactions and decisions about hiring and promotion.
-Prepares job descriptions and justifications to support classification requests.
- Tracks and supports facility training requirements (live/mandated trainings, etc.)
- Assists in onboarding HFM staff
Performs staff services for executive staff and program managers.
-Conducts special studies and research about issues and programs and prepares
reports and recommendations.
-Evaluates proposed policies, legislation, position papers, and management
proposals, and prepares written analysis and recommendations describing
impact, potential benefits and problems.
-Administers communications by preparing and keeping track of correspondence
and answering questions from staff, the public, and elected and appointed
officials (to include FOIL requests, ECUs, etc).
Additional Comments We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Group, ML/AS1/3339
Email Address resume@health.ny.gov
Address
Street Room 2217, Corning Tower Building, Empire State Plaza
Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference ML/AS1/3339 included in the subject line or by mail to Human Resources Management Group, ML/AS1/3339, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.