Review Vacancy
AgencyInformation Technology Services, Office of
TitleAdministrative Specialist 1/Trainee, Ref #7367
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $50408 to $78505 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Open to NYS employees with one year of permanent competitive service as an Administrative Specialist 1 OR in a title G-16 or above deemed administrative under Section 52.6 of the Civil Service Law OR in a title G-16 or above appropriate for transfer under Section 70.1 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
Qualifications for Administrative Specialist Trainee, NS:
Also open to NYS employees in a title designated appropriate for Section 70.1 transfer to the title of Administrative Specialist Trainee 1 or Administrative Specialist Trainee 2.
State employees with at least one year of permanent competitive service in a title allocated to G-11 or higher who have standing on the PCO eligible list, or who have a bachelor’s degree and are active on the PATT eligible list may be eligible for transfer under the provisions of Section 70.4 of the Civil Service Law.
Candidates eligible for consideration under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/c of the Civil Service Law will also be considered. Individuals certified eligible for the 55-b/c program must possess a bachelor's degree to meet the education qualifications. Please provide a copy of your letter of eligibility and a copy of your unofficial transcript with your response.
Salary range above applies to candidates appointed to Administrative Specialist 1, G-18. The hiring rate for candidates appointed to Administrative Specialist Trainee starts at $47,925 and is based on the candidate's salary at the time of hire. Candidates hired into the traineeship will be advanced to Administrative Specialist 1 upon the successful completion of a two-year traineeship.
Note: If you are on the examination eligible list for the position title in this location, you do not need to respond to this posting unless you are also eligible for appointment by one of the qualifications listed above. Candidates must be reachable on the current eligible list certification for this title in order to be list appointed. Please respond to all eligible list canvasses received.
Duties Description Under the direction of the Enterprise eDiscovery Counsel within the Office of the Chief General Counsel in Albany, the incumbent will assist with providing Enterprise eDiscovery Services and the office of Chief General Counsel with administrative support related to eDiscovery, data management, litigation, and the day to day functions of Enterprise eDiscovery Services.
Duties include, but are not limited to:
•Manage the general administrative/secretarial activities of the eDiscovery Bureau
•Maintain proper supplies for the eDiscovery Bureau
•Perform other office support activities (e.g., scanning, photocopying) and related tasks as assigned by eDiscovery Bureau
•Receive and screen telephone inquiries from internal ITS staff, other State government officials and the public responding directly to inquiries or referring them to appropriate staff as necessary
•Coordinate, log and track all correspondence and packages received, including opening, reviewing, sorting, and distributing mail to eDiscovery Bureau staff
•Prepare correspondence for the signature of the eDiscovery Counsel and staff; this may include formatting and writing correspondence and coordinating information with other ITS staff
•Prepare routine responses without direction and assemble background material for more complex issues and draft responses as assigned
•Organize and set the priorities of work to be accomplished on a daily or weekly basis. This may involve working intensely with staff to clarify the work to be organized and produced and schedule the use of meeting rooms and maintain the calendar for multiple members of the eDiscovery Bureau
•Manage sensitive, confidential information appropriately in a professional manner
•Prepare and/or edit reports, memos, letters, press releases and other documents using software related to word processing, spreadsheets, databases, and presentations
•Coordinate and monitor on-going projects, programs and activities of interest and concern to Executives, and maintain contact with program management to ensure the availability of accurate, up to date information
•Liaison administrative matters between eDiscovery counsel, Bureau Staff and others.
•Coordinate travel, conferences, meetings for the Bureau
•Perform all related Travel and Purchasing accounting in the Statewide Financial System for the Counsel and the Bureau
•Perform all aspects of procurement and requisition requests for the Bureau
•Perform all Human Resource activities for the Bureau
•Track and coordinate registration for trainings for Bureau Staff
Additional Comments NYS is an equal opportunity employer.
Some positions may require additional credentials or a background check to verify your identity. This position may be filled in Albany or NYC or other locations statewide.
Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to thirteen (13) days of paid vacation leave annually
• Up to five (5) days of paid personal leave annually
• Up to thirteen (13) days of paid sick leave annually for PEF
• Up to three (3) days of professional leave annually to participate in professional development
Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost
Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Up to 50% telecommuting
• And many more.
Some positions may require additional credentials or a background check to verify your identity.
Email Address PostingResponses@its.ny.gov
Address
Swan Street Building, Core 4
Notes on ApplyingTo apply, please send a cover letter and resume including the vacancy ID and indicate that you are applying for Administrative Specialist 1/Trainee, Ref. #7367. Please clearly indicate how you meet the minimum qualifications for this position.
Your Social Security number may be required in order to confirm your eligibility.