Review Vacancy
AgencyHomes and Community Renewal
TitleOffice Assistant 2 (NY HELPS)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $40193 to $49405 Annually
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS:
One year of clerical experience.
COMPETITIVE MINIMUM QUALIFICATIONS:
Must be reachable on the New York State Civil Service eligible list.
70.1 TRANSFER QUALIFICATIONS:
One year of permanent or contingent permanent in an eligible title for transfer determined to be similar by Civil Service. For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. The GOT-IT site will inform you if your title is transferrable.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume/email submission. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Duties Description - Responsible for Quarterly Report submissions.
- Screen, and log quarterly report submissions, and approve submissions in the Automated Waiting List System.
- Reviews report for accuracy and completeness.
- Assist in drafting delinquent letters.
- Communicate effectively with Housing Companies regarding their submissions.
- Contribute to the formulation of the Tenant Selection Field report data.
- Including but not limited to verifying the number of applicants on the waiting list, and the number of Veterans.
- Audit the waiting list for proper maintenance and advise Supervisor of findings.
- Update Granted Appeal tracker in order to keep track and follow up with Housing Companies on granted Legal appeals.
- Updates Tenant Selection's Disapproved Application Tracker.
- Assist in training housing company personnel on Tenant Selection procedures.
- Utilize CASO to retrieve scanned files.
- Maintain and update various spreadsheets.
- Develop a tracking system to follow-up with housing companies on quarterly reports that must resubmit due to errors or submit due to delinquency.
- Assist in training housing company personnel on Tenant Selection procedures.
-Assist in logging in applications into OHM system.
- File documents in a shared network drive.
Additional Comments Please provide a current resume if interested in this position. Please note the vacancy ID in the subject line of your email when applying.
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume/email submission. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Some positions may require additional credentials or a background check to verify your identity.
Email Address job.opportunities@hcr.ny.gov
Address
Room 2N
Notes on ApplyingIt is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume/email submission. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Please provide a current resume if interested in this position. Please note the vacancy ID in the subject line of your email when applying.