StateJobsNY

NY HELPNo

AgencyState Police, Division of

TitleOffice Assistant 3 (Human Resources)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $53403 to $66801 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 1220 Washington Avenue

Building 22

City Albany

StateNY

Zip Code12226

Minimum Qualifications One year of permanent service at a Salary Grade 9 or higher level clerical position,

OR

Two years of permanent service at a Salary Grade 6 clerical position,

AND

Must have appropriate clerical skills, knowledge of Division policy and proper office procedures.

Preference will be given to candidates who have:

Familiarity with Division’s current leave and attendance policies as negotiated.

Demonstrated interpersonal skills and are able to work independently following established guidelines.

Familiarity of the Division’s organizational structure, policies, procedures; have the ability to gather appropriate data/information.

Familiarity of the Division’s Leave and Accrual Tracking Systems (LATS).

Knowledge of Division standard computer software, e.g., Microsoft Word, Microsoft Access, Microsoft Excel and Outlook.

Duties Description The Office Assistant 3 (Human Resources) position is in the non-competitive class and will be filled through the review of a résumé and a personal interview process. An Office Assistant 3 (Human Resources) functions as a paraprofessional who performs a wide variety of administrative activities and tasks in support of a professional and/or technical position within the Division.

DUTIES

Responsible for providing supervision, training and guidance to employees within the Human Resources-Benefits Administration Leave and Attendance Unit.

Coordinate and assist with leave and attendance activities/programs associated with LATS (Leave and Accrual Tracking System).

Assist with new employee orientation. Present time and attendance information at training as required.

Respond to emails, phone calls and other inquiries regarding leave and attendance procedures and LATS as they pertain to negotiated contracts and Civil Service Leave and Attendance guidelines.

Responsible for the preparation of payroll transactions for employees including, but not limited to, retirements, sick leave at half pay, leave without pay, suspensions, maternity and military leave.

Assist Troop Leave Units with training and inquiries associated with daily leave and attendance procedures.

Responsible for other employee programs such as Leave Donation, Voluntary Reduction in Work Schedule, FMLA, Maternity and Military benefits.

Conduct audits of leave usage on a regular basis and provide reports as requested.

Assume other administrative tasks as assigned by the Human Resources Specialist 1 – Leave Unit or Human Resources Specialist 2– Benefits Administration Unit.

Additional Comments Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.

For additional employment opportunities with the New York State Police please visit our website at https://troopers.ny.gov/civilian-employment.

Some positions may require additional credentials or a background check to verify your identity.

Name Mr. Christopher Siciliano, Director of Human Resources, Attention: Non-Sworn Hiring Unit

Telephone 518-457-3840

Fax

Email Address Personnelresumes@troopers.ny.gov

Address

Street 1220 Washington Avenue

Building 22

City Albany

State NY

Zip Code 12226

Notes on ApplyingKindly submit a memorandum of intent and complete resume via Email to personnelresumes@troopers.ny.gov.

Place in the Subject line: OA3 HR