StateJobsNY

NY HELPYes

AgencyOffice of Cannabis Management

TitleLicensing Services Clerk (NY HELPS) VID 154768

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $34052 to $49405 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 1220 Washington Avenue, Building 9

City Albany

StateNY

Zip Code12226

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education.

Required experience: one year of experience reviewing and processing applications for licensure in professional and technical occupations.

**Licensing Services Clerk level requirements:
• Licensing Services Clerk Trainee (equated to SG-6): no minimum education or experience requirements.
• Licensing Services Clerk, SG-9: one year of required experience.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Duties Description The incumbents of these positions will work in the Licensing Section of the Operations Unit and will process licensing applications and renewals and answer basic questions related to the licensing application process. The incumbents will review applications to verify authenticity, acceptability and accuracy of documents submitted.

Duties will include, but not be limited to:
• Answer written, telephone, or face-to-face questions related to the licensing process and requirements for prospective applicants and the general public.
• Review applications for completeness and follow up with applicant to correct any deficiencies.
• Elevate questionable applications or documents to a supervisor or appropriate unit area.
• Read and interpret rules and regulations governing the license and issuance process.
• Search records to determine the license status and history of individuals and corporations. Provide information to applicants as requested.
• Assist applicants in completing and submitting applications.
• Electronically preserve documentary records as needed; maintain records for the required retention periods and then purge outdated records.
• Complete other special tasks, as assigned.

Additional Comments *There is no examination required for appointment to a NY HELPS position. Candidates hired before May 2024 will be appointed on a temporary basis. In May 2024, satisfactory employees will receive permanent, non-competitive appointments and will begin a probationary period.

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/CC

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a cover letter and resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.