Review Vacancy
TitleOffice Assistant 2 (Keyboarding) - 22368
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41399 to $50884 Annually
Minimum Qualifications NY HELPS: One year of clerical experience where most work time is spent performing keyboarding, data entry, chart compilation or arrangement, or various tasks involving typing into computerized systems. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Promotion Provisional: One year or more of permanent, contingent-permanent, competitive, or 55-b/c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher; OR as a Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Office Assistant 1-Keyboarding, Office Assistant 1-Keyboarding (Chinese Language) or Office Assistant 1-Keyboarding (Spanish Language).
Permanent Transfer Candidates: Current New York State employee with one or more years of permanent or contingent-permanent service as an Office Assistant 2, Grade 9, or one or more years of permanent or contingent-permanent service in a title at or above the Grade 7 level, and eligible for transfer under Section 70.1 of the Civil Service Law.
Preferred Qualifications: The preferred candidate will have excellent clerical, communication and organizational skills. They will also have experience with Microsoft Office programs, including Outlook, Excel, Word and PowerPoint; scheduling meetings; and the ability to work independently and prioritize multiple assignments.
Duties Description The Office Assistant 2 will work to provide high-level clerical support, with the majority of functions related to the Women, Infants and Children (WIC) Program within the Division of Nutrition (DON). This duties of this position include providing phone support; coordinating and preparing monthly report data and metrics in NYWIC; scheduling, attending and completing agendas for WIC meetings; notetaking and information distribution following meetings; screening WIC complaints; tracking completion of WIC mandates by local agencies and filing (queries, record reviews, mandated training attendance, progress reports on goals and performance improvement projects); maintaining updated documents in shared WIC drive; assisting and directing local agencies by providing informational guidance to basic questions; covering services while WIC staff travel to clinics for onsite technical assistance visits; tracking all mandated forms used by the regional staff; composing all letters of correspondence with the sponsor and local WIC agencies; and frequent communication and updates with WIC team. This position is critical to the day-to-day operations of the regional office and the WIC program.
Additional Comments Full-time, provisional, permanent competitive, or permanent non-competitive appointment. Transfer candidates may be asked for their social security number to verify transfer eligibility.
If less than three interested and qualified New York State Department of Health employees serving in the direct-line, lower-level title(s) within the agency apply to this opportunity, the agency may make a non-competitive appointment under the NY HELPS program. NY HELPS waives Department of Civil Service examination requirements for certain positions for a period of one year. For additional information about the NY HELPS Program, please refer to https://www.cs.ny.gov/help/.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Group, SG/OA2/22368/DON
Email Address resume@health.ny.gov
Address
Street Rm 2217, Corning Tower Building, Empire State Plaza
Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference SG/OA2/22368/DON included in the subject line or by mail to Human Resources Management Group, SG/OA2/22368/DON, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.