StateJobsNY

NY HELPNo

AgencyHealth, Department of

TitleAdministrative Assistant 2 - 02467

Occupational CategoryAdministrative or General Management

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Division of Legal Affairs, Bureau of Program Counsel, Insurance

24th floor, Corning Tower

City Albany

StateNY

Zip Code12237

Minimum Qualifications Transfers: NYS employee with one year of permanent competitive service as an Administrative Assistant 2 or one year of permanent competitive or 55 b/c service in a title SG-13 or higher and otherwise eligible for transfer under Civil Service Law. A list of titles eligible for transfer may be found here: https://www.cs.ny.gov/businesssuite/title-transfer-matrix.cfm

Provisional Qualifications: NYS employee with one year of permanent competitive or 55 b/c service as Administrative Assistant 1, SG-11. If appointed provisionally, you must take the next examination for this title and be reachable on the resulting eligible list to remain in the position.

Non-competitive Promotion (NCP) Qualifications: A permanent appointment may be possible pursuant to Section 52.7 of the Civil Service Law if there are three or fewer interested candidates who meet the following qualifications: Current DOH employee and one year of permanent competitive or 55 b/c service in the title Administrative Assistant 1, SG-11.

Preferred Qualifications: The preferred candidate will possess and demonstrate the following: have impeccable organizational skills, be proficient in Outlook suite, Microsoft suite and Adobe, will have a supervisory background, have excellent time management and communication skills, and have the ability to multi-task.

Duties Description The incumbent will perform a variety of administrative tasks for the Bureau. These duties include: Tracking incoming and outgoing assignments, i.e., ECU/EDCC/ - Contracts – Correspondences (emails that are asking for an attorney to review). Assist in keeping the assignments moving through the Bureau. Handling and forwarding status requests to the appropriate attorney. Tracking any information that the attorney sends to the initiator of assignments. Processing of Memorandums of Need (MOU) for the Department of Health from beginning to end. Logging them when they arrive and filing them. Being able to retrieve the MOUs for anyone who inquires about them. Making sure they are filed in the appropriate places providing a paper and electronic copy whenever needed. Purchasing for the Bureau. Vendor verification, approvals and emails collected. Maintaining an accurate account of the purchase to compile a package to DOH.SM.DOHPCARDMAST. Accessing calendars and the availability of all of the attorneys in the Bureau. Providing availability of the attorneys to outside Bureaus, Chambers, DOB. Scheduling of meetings for the attorneys based on need and urgency. Answering incoming calls, checking mailboxes for emails. Directing them to the appropriate person to handle. Providing supervision to lower-salary grade employees that work in the Bureau of Program Counsel, Insurance. Tasks include: timesheet approval, approving time off requests, assigning tasks, following up and tracking tasks, assisting with and overseeing the course of a Traineeship for employee(s), and training employees. When recruiting for positions: being a panel member on the interview panel, checking references, creating HR documents for recruitment.

Additional Comments We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, JGL/AA2/2467

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Human Resources Management Group, Room 2217, Corning Tower Bldg, Empire State Plaza

City Albany

State NY

Zip Code 12237

Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to resume@health.ny.gov, with Reference JGL/AA2/2467 included in the subject line or by mail to Human Resources Management Group, JGL/AA2/2467, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.