StateJobsNY

NY HELPYes

AgencyTransportation, Department of

TitleProgram Aide (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Queens

Street Address NYS Department of Transportation- Planning & Program Management

47-40 21st Street

City Long Island City

StateNY

Zip Code11101

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). *
To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum
qualifications for this position. The qualifications are three years of experience performing clerical,
keyboarding, or paraprofessional work in an office environment.
Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate
Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description Under the supervision of higher-level staff, the incumbent of this position will provide support to Region 11’s Planning and Program Management Groups. The Office is responsible for the delivery of the Five-Year Capital Program, Local Program Administration and Emergency Relief efforts, Project Development, Inter-Agency Coordination, Data Collection, and Transit/Transportation Demand Management. It is expected that the selected candidate has experience or knowledge in writing, communication, computers, and Microsoft Office products.
Duties MAY include, but are not limited to:
• Develop, maintain, and update database programs.
• Assist in the preparation, review, evaluation, and analysis of a variety of reports and other documents specific to the assignment.
• Attend project and program meetings.
• Coordinate and prepare monthly program area reports.
• Act as the IT Requestor with IT related requests for the Planning Office
• Purchase supplies for the office and assist with various purchasing.
• Scheduling meetings for planning and program management staff
• Maintain Telecommuting Document Compliance Tracker information.
• Reconcile PCard transactions in SFS.
• Coordinating with Interviewers for receipt of documents needed for Hiring Package
• Maintenance of Organizational Chart & Telephone List
• Miscellaneous projects as assigned by supervisor.
Responsibilities may also include serving a role within the Incident Command System to support the
Department’s response to regional and statewide emergency situations.

Additional Comments *For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which
means no examination is required but all candidates must meet the minimum qualifications of the title for
which they apply. At this time, agencies may recruit and hire employees by making temporary appointments.
In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment
will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and
the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS
will have their non-competitive employment status converted to competitive status, without having to compete
in an examination. Employees will then be afforded with all the same rights and privileges of competitive class
employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any
promotion examination for which they are qualified.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or
mandate, in any form, that an applicant for employment provide his or her current compensation, or any
prior compensation history, until such time as the applicant is extended a conditional offer of employment
with compensation. If such information has been requested from you before such time, please contact the
Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
_______________________________________
The New York State Department of Transportation is an equal opportunity/affirmative action employer.
Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request,
reasonable accommodations will be provided for the disabled.
________________________________________
In compliance with Public Law 99-603, candidates selected for appointment must provide an original
document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Name NYS Department of Transportation- Personnel-Region 11

Telephone

Fax

Email Address dot.sm.r11.personnel@dot.ny.gov

Address

Street NYS Department of Transportation

47-40 21st Street

City Long Island City

State NY

Zip Code 11101

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice
Number R11-24-43 and last name in the subject line and referenced in the letter of interest no later than April 21, 2024 to:
NYS Department of Transportation
Personnel – Region 11
47-40 21st Street – Room 840
Long Island City, NY 11101
Via email: dot.sm.r11.personnel@dot.ny.gov