Review Vacancy
AgencyState Comptroller, Office of the
TitleProject Assistant (BA Lead), Item #03677
Occupational CategoryNo Preference
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $93530 to $117875 Annually
Minimum Qualifications The incumbent must have at least eight (8) years of progressively responsible experience in business analysis, including the following (which may be concurrent):
• At least one (1) year of supervisory experience
• At least two (2) years of experience in a lead analyst role on information system development projects.
• At least four (4) years of experience in business process analysis for business process improvements or IT solutions.
A Bachelor’s degree may be substituted for four (4) years of the general experience.
A Master’s degree in a closely related field may be substituted for one (1) year of the general experience.
Duties Description The Division of Local Government and School Accountability (LGSA) has embarked on a multi-year initiative, the Justice Court Fund (JCF) Modernization Project, that requires significant investment to redesign its business processes and legacy systems. These systems include the justice report filing application, report processing application and mainframe system. These systems are used to process 2,100 reports a month, generating and distributing approximately $600 million in revenue annually. The new system will be an integrated, web-based reporting and distribution system that facilitates reporting as well as the workflow processing, review, and analysis of required reports by JCF staff.
Oversee the system analysis/design activities for the JCF Modernization Project
Under the general direction of the Functional Lead, the incumbent will assist in the development of an integrated, customer-focused JCF application(s) that facilitate the work of the Justice Court Fund:
• Assisting and providing backup to the Functional Lead
• Responsible for the daily oversight of the BA project staff and managing the workload of the BA Team
• Guiding the BA team to ensure that BA work products are consistent, meet the LGSA standards, and ensure that there are no gaps among the multiple work streams
• Collaborate with business and IT leads and staff to ensure technical specifications meet functional requirements, business rules, and data needs
• Ensuring that staff have the proper training and tools to complete the project
• Identifying the aspects of the project that will impact other units/applications in LGSA and undertaking activities to solicit input and feedback from them to ensure
• Reviewing work products and guiding the project staff to:
o Develop and validate high-level conceptual documents for the JCF system, such as context diagrams, activity diagrams, and wireframes
o Document and validate functional requirements and business rules identified through elicitation activities such as use cases, user stories, and process mapping for both the as-is and to-be systems.
o Document and validate source and target data needs identified through business intelligence activities such as queries, reports, data models, and data flow diagrams
o Develop and validate technical specifications, including input, processing, and output details relevant to system operations and data reporting functions Develop and perform integration, system, and regression tests to evaluate solution performance against technical specifications
o Create user acceptance tests, monitor testing activities, and help resolve any issues to ensure application meets customer expectations and business goals
o Conduct walkthroughs, develop user manuals, and provide additional support as needed to assist with implementation
Promote Staff Development
• Provide clear direction, expectations, and feedback to enhance staff development including the preparation and delivery of performance reviews and learning plans, to ensure that staff are continuously developing in their current roles and progressing toward future career goals.
• Provide guidance and support that facilitates critical thinking and the development of professional judgment.
• Help develop the communication, technical expertise and problem-solving abilities of staff.
• Identify appropriate training and professional development opportunities for staff.
Supervision: The Project Assistant (Business Lead) SG25 will oversee a Project Assistant (BA) SG23, SG23 and Project Assistants (BA) SG18 as assigned.
Additional Comments:
Travel to Albany may be necessary for meetings. This position can be assigned to our Central Office in Albany or any of our Regional Offices.
Additional Comments Desired Competencies:
• Ability to effectively lead a team, with responsibility for managing a cohesive staff to ensure achievement of objective
• Demonstrated partnering and collaboration skills
• Strong work ethic and positive attitude
• Strong oral and written communication skills
• Ability to work effectively with technical and non-technical staff
• Ability to effectively balance multiple priorities in a fast-paced environment
• Demonstrated facilitation skills which initiate discussion with business partners, both internal and external in order to achieve business process improvements objectives that continually improve customer service.
• Demonstrated ability to work within and across teams and to conceptualize and communicate ideas.
• Ability to translate highly complex and ambiguous problems into actionable components and recommendations to drive solutions; ability to influence others without direct authority.
• Knowledge of, and experience with, Systems Development Lifecycle (SDLC) methods such as Agile
• Experience documenting requirements (e.g., process models, data flow diagrams, user stories, wireframes, data models, use cases)
• Experience translating requirements into technical specifications
• Experience creating and performing integration, system, and acceptance tests
Telecommuting:
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.
Reasonable Accommodation:
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment:
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on selfevaluation and improvement, as well as acceptance and support of coworkers.
Some positions may require additional credentials or a background check to verify your identity.
Email Address recruit@osc.ny.gov
Address
Street Office of Human Resources
110 State Street, 12th Floor
Notes on ApplyingSubmit a clear, concise cover letter, resume, and a completed copy of this template: https://www.osc.ny.gov/files/Jobs/docs/03677-project-assistant-ba-lead-mq-template-3-2024.doc via e-mail to recruit@osc.ny.gov, no later than May 6, 2024. Documents must be sent as unlocked and accessible attachments.
Reference Item #03677 – BEP in the subject line and on the cover letter for proper routing.
Important Notes: To access the required template, copy the link above and paste it into your web browser, then download, complete, and save to submit with your email response. You MUST complete the linked template in full to demonstrate you meet the minimum qualifications for this position. Interview selection is based SOLELY on the information you provide in this document, incomplete or vague information will not be viewed in your favor.
Reference Item #03677-BEP in the subject line of your email and on your cover letter for proper routing.
If you have questions about this vacancy, please contact this Division representative:
Division contact: Vicki Kirchner vkirchner@osc.ny.gov
When responding, please include the reference number from this section only. The StateJobsNY website Vacancy ID # should not be included.