Review Vacancy
AgencyParks, Recreation & Historic Preservation, Office of
TitleProject Manager 2 (Innovation & Automation)
Occupational CategoryI.T. Engineering, Sciences
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $84156 to $106454 Annually
Minimum Qualifications HELPS Appointment: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). *Additional information is provided further below.
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:
Either 1. seven years of project management experience which must include planning and at least three other of the management process groups: origination (including governance/work intake, portfolio management, capacity/demand planning); initiating; executing; controlling; and closing. This experience must include the development of significant project management deliverables such as scope statements, schedules, budgets, quality plans, risks plans, and communications plans;
Or 2. an associate's degree and five years of the required experience as described in option 1 for No. 26-585;
Or 3. a bachelor's degree and three years of the required experience described in option 1 for No. 26-585;
Or 4. a master's degree and two years of the required experience as described in option 1 for No. 26-585;
Or 5. current certification from the Project Management Institute as a Certified Associate in Project Management (CAPM) and five years of the required experience as described in option 1 for exam No. 26-585;
Or 6. current certification from the Project Management Institute as a Project Management Professional (PMP); or Program Management Professional (PgMP); or Portfolio Management Professional (PfMP).
Competitive Appointment: Candidates may also be qualified for contingent-permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment.
Transfer Opportunity: Candidates must be current New York State employees and have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 52.6 of the Civil Service Law.
Duties Description The Innovation team is modernizing New York’s state parks and historic sites by using technology to make the Parks experience more enjoyable and efficient for both visitors and staff. Our goal is to not just deploy technology, but to help the agency rethink the way that it does business in order to most effectively and efficiently serve our patrons.
The Project Manager 2, SG-23 will work collaboratively with the Innovation team and Agency staff to ensure that the team’s initiatives are implemented smoothly and meet regional, park, and program needs. In addition to other project objectives, the Project Manager 2 will play a key role in updating and maintaining the Cultural Resources Information System (CRIS).
CRIS is an online GIS-based system that provides workflow management, project archive record keeping, and the statewide inventory of historic and archaeological resources for all Division of Historic Preservation (DHP), also known as the State Historic Preservation Office (SHPO), and its program areas. CRIS is used internally by DHP and other Agency employees and externally with over 10,000 registered users among federal, state, and local government partners, nonprofits and the general public. It must therefore meet the needs of both of specialized users and those who are new to DHP programs.
Launched in 2014, CRIS was designed and built in collaboration with an outside vendor. The system has exceeded its expected service life. As a server-based technology, its reliability must be sustained to avoid service disruption and to maintain program delivery for the agency. The Project Manager 2 will be key to performing this critical work.
DUTIES AND RESPONSIBILITIES:
Reporting directly to a Project Manager 3, SG-25, the selected candidate will be responsible to:
• Directly manage the update of the Cultural Resource Information System and ensure the progress and completion of that update.
• Prepare and manage a Project Management Plan, including but not limited to, scope statement, schedule, budget, quality plan, project staffing, procurement, risks, contingencies, issues and communication plan, and other project management tools as appropriate to the project.
• Coordinate with Subject Matter Experts, Business Analysts, ITS, and Fiscal Management staff.
• Identify and schedule project deliverables, milestones and required tasks.
• Deliver resources necessary for project completion.
• Direct and coordinate activities of project resources to ensure project progresses on schedule and within budget.
• Prepare and deliver executive-level documents including presentations, proposals, and training materials, as well as to facilitate communications with stakeholder groups at all levels.
• Track project performance to ensure goals are being met.
• Identify and mitigate project risks; escalate and resolve issues impacting project success.
• Work closely with the agency procurement team, ITS, other internal bureaus, and third-party vendors, as needed.
• Identify and maintain project critical path and contingencies.
• Contribute to and participate in other agency initiatives as requested, such as the drafting of Requests for Proposal, internal agency planning processes, and strategic negotiation with outside vendors.
• Facilitate projects by defining agendas and running meetings.
• May be required to supervise lower-level staff.
• Perform other duties as assigned.
Additional Comments OPERATING NEEDS:
The ideal candidate:
• Has managed cross-functional, multi-year IT projects including oral and written communications with all stakeholders, with a focus on application development, vendor software implementation and/or technology infrastructure projects.
• Is able to focus on tracking project deliverables, maintaining project budgets, managing procurements, maintaining vendor relationships, managing stakeholder relationships, and tracking and resolving project risks and issues using the Project Management Body of Knowledge (PMBOK) project management methodology.
• Is experienced in all phases of the Software Development Life Cycle (SDLC) including requirements gathering, analysis and design, development and testing.
• Can work independently and as a part of a collaborative effort.
• Facilitates communication between project team members.
• Must be able to communicate clearly and thoughtfully both in speech and writing.
• Must be able to explain technical topics in plain, non-technical language to individuals without a technology background.
• Translates program terminology and business needs into technical concepts.
• Has the ability to solve problems, multi-task , and move between competing priorities.
• Has familiarity with basic internet connectivity standards and practices.
*NY HELPS PROGRAM:
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Candidates eligible for 55b/c appointment with a bachelor’s degree or higher are encouraged to apply.
BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:
Paid Time Off
• PEF: 44 days – 13 Vacation Days, 13, Sick Days, and 5 Personal Leave days, 13 Holidays
• Three (3) days of professional leave annual to participate in professional development
Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost
Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental/Family Leave
Some positions may require additional credentials or a background check to verify your identity.
Email Address albany.employment@parks.ny.gov
Address
Notes on ApplyingIf you are interested in being considered for this exciting opportunity, please send a cover letter and resume to the following e-mail address: Albany.Employment@parks.ny.gov. If you have any questions, please call 518-474-0453. If you would like to learn more about employment with the New York State Office of Parks, Recreation and Historic Preservation, please visit our website at Employment - NYS Parks, Recreation & Historic Preservation.
It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.