StateJobsNY

NY HELPYes

AgencyFinancial Services, Department of

TitleOffice Assistant 2 (Keyboarding)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County New York

Street Address One State Street

City New York City

StateNY

Zip Code10004

Minimum Qualifications Preferred Qualifications
• Experience working in high volume work environment.
• Working knowledge of Microsoft Word and Excel.
• Strong written and oral communication skills.
• Highly organized with the ability to handle multiple priorities simultaneously.

Appointment method:
List Appointment: Candidates must be reachable on the Civil Service eligible list for #38-695.

Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/.

Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.

Duties Description The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.
The Department of Financial Services is seeking candidates for the position of Office Assistant 2 (Keyboarding) in the Mortgage Banking Unit. Duties include, but are not limited to, the following:
• Prepares Mortgage Banking related First Day Letters (FDL), based on pre-established Annual Examination Schedule, for transmission to regulated entities scheduled to be examined, which includes identification of appropriate letter template by institution license class (i.e. banker, broker, servicer), type of scheduled examination (i.e. full scope, target, visitation) and accurate examination contact information;
• Produces formal statistical reports analyzing man-hours associated with the preparation, transmittal and receipt of FDL responses and rescheduling of examinations;
• Develops and implements workflow process for managing and coordinating the preparation of FDLs to ensure timely transmission of FDLs to regulated entities;
• Responds to incoming FDL related inquiries and follows-up on returned mail relating to FDLs;
• Creates revisions and reissuances of FDLs and reconciliations of surrendered entities against Annual Examination Schedule employed to prepare FDLs for transmission;
• Inputs Mortgage Banking’s Annual Examination Schedule, including but not limited to: type of examination, participating agencies, if any and proposed date of examination into the business unit’s internal examination database;
• Updates internal examination database, tracks logs to reflect open and assigned examinations with information relating to: name of Examiner-in-Charge (EIC), projected completion date, FDL transmission date, end of onsite examination, receipt of final report from EIC and submission of report to Mortgage Banking Examination Review unit;
• Prepares tracking reports for FDLs to monitor the receipt and distribution of FDL responses and examination status for scheduled, open, and incoming examination reports and workpapers submitted for review and filing;
• Maintains Excel based files, copies of FDLs, and other examination related records associated with the scheduling of examinations and transmittal of FDLs; and
• Coordinates division management’s internal meetings with field examiners and external examination-related meetings with management of regulated entities.

Additional Comments Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $3,400 annual downstate adjustment.

Some positions may require additional credentials or a background check to verify your identity.

Name Jonelle Bayer

Telephone

Fax 518-402-5071

Email Address jonelle.bayer@dfs.ny.gov

Address

Street One Commerce Plaza, Suite 301

City Albany

State NY

Zip Code 12257

Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than May 6, 2024 to the email address listed below. Please include the Vacancy ID in the subject line of your email to ensure receipt of your application. Email submissions are preferred.

Jonelle Bayer
Vacancy ID
New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza, Suite 301
Albany, NY 12257
Email: Jonelle.Bayer@dfs.ny.gov
Fax: (518) 402-5071

All candidates that apply may not be scheduled for an interview


Public Service Loan Forgiveness
Employment with New York State qualifies an individual for Public Service Loan Forgiveness (PSLF). This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full-time for a U.S. federal, state, local, or tribal government or not-for-profit organization. To learn more about the program and whether you would qualify, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service


AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS
Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.

All people with disabilities are encouraged to apply to all jobs for which they meet the minimum qualifications.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 473-3130 or via email at response@oer.ny.gov.