StateJobsNY

NY HELPYes

AgencyGeneral Services, Office of

TitleAccountant Aide (NY HELPS) - VID 157652

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade13

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $39534 to $63169 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Corning Tower, Empire State Plaza

City Albany

StateNY

Zip Code12242

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education.

Required experience: gathering, preparing and updating financial data, financial reports, and records; or reconciling accounts and data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation; or assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining and verifying the accuracy and propriety of transactions, records, reports, and statements.

**Accountant Aide trainee level requirements:
• Accountant Aide Trainee 1 (equated to SG-09): 6 semester credit hours of accounting, auditing, or taxation courses and one year of required experience.
• Accountant Aide Trainee 2 (equated to SG-11): 9 semester credit hours of accounting, auditing, or taxation courses and 18 months of required experience.
• Accountant Aide, SG-13: 12 semester credit hours of accounting, auditing, or taxation courses and two years of required experience.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Duties Description Duties include, but are not limited to:
• Assist with bank reconciliations.
• Assist with financial analysis for OGS and hosted agencies.
• Download Monthly Financial Reports.
• Prepare Agency Overtime Reports.
• Generate agency rosters.
• Report on targets and position fills.
• Prepare and monitor billings and verify the accuracy of invoices paid.
• Prepare and submit journal entries in the Statewide Financial System.
• Monitor B-1184 approvals in the ASCA system.
• Coordinate Budget Request Compilation.
• Research data needed to pay invoices.
• Monitor Agency ITS Invoices.
• Coordinate HBITS/Strategic Source Bills.
• Assist with Budget Errors.
• Assist with mail distribution as scheduled.
• Maintain and verify appropriations summary.
• Verify Cash Disbursement Summaries.
• Monitor Hosted agency reporting and reimbursement requests.
• Create and manage Program Org. Codes.
• Provide support to the Budget Unit.
• Scan Documents.
• Perform other duties and special projects as assigned.

Additional Comments *There is no examination required for appointment to a NY HELPS position. Candidates hired before May 2024 will be appointed on a temporary basis. In May 2024, satisfactory employees will receive permanent, non-competitive appointments and will begin a probationary period.

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.


NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/EP

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.