Review Vacancy
AgencyTransportation, Department of
TitleOffice Assistant 1 (NY HELPS) Region 4
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $35177 to $43521 Annually
Appointment Type Contingent Permanent
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:
There are no minimum education or experience requirements for this title.
Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.
Duties Description The incumbent of this position will perform duties consistent with the Civil Service Classification Standard for this title in the Transportation Maintenance Residency Office. The selected candidate will process transactions; maintain records, documents and information; and produce correspondence, reports, charts, etc. Candidates must be able to read, understand and apply procedures, rules, regulations, and laws. Duties include, but are not limited to: maintaining residency inventory; sorting and distributing mail; maintaining records and files; Data entry for databases, SFS and MMS; answering telephones and appropriately responding to or referring inquiries made by employees, vendors and customers; maintaining Department databases; providing assistance to the Transportation Office Assistant 2 in the administration of the Residency program, which may include Personnel, Purchasing and Training activities, such as hiring and promoting employees and employee orientations, assisting with ordering supplies, purchase orders and vouchers, and tracking and entering SLMS data. Preferred candidates will possess excellent written and oral communication skills, as well as proficiency in computer programs such as Microsoft Word, Excel, PowerPoint, Access, and Outlook.
Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.
Additional Comments *For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
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Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
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The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
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In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.
Some positions may require additional credentials or a background check to verify your identity.
Email Address dot.sm.r04.personnelDOTjobs@dot.ny.gov
Address
Notes on ApplyingQualified candidates should submit a current resume, letter of interest and a completed NYS Dept. of Transportation Application for Employment (S1000 Part 1) with Notice Number R04-24-45 included in the subject line and referenced in the cover letter to:
Jennifer L. Feeney
Human Resources Specialist 1
New York State Department of Transportation- Region 4
1530 Jefferson Rd.
Rochester, NY 14623
585-272-3426 (fax)
dot.sm.r04.personnelDOTjobs@dot.ny.gov
***PLEASE INCLUDE R04-24-45 IN SUBJECT LINE***
Applications and resumes must be received or postmarked no later than May 17, 2024.
Applications for employment may be found at the following web address:
https://www.ny.gov/sites/default/files/2023-03/Application_for_Employment_Part_1.pdf