NY HELPYes

AgencyState Comptroller, Office of the

TitleOffice Assistant 2, Item #: 07860

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7 AM

To 3 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Rensselaer

Street Address Office of the New York State Comptroller

365 Jordan Road

City Troy

StateNY

Zip Code12180

Minimum Qualifications Non-Competitive Qualifications for appointment under the NYHELPS Program:
For appointment to an Office Assistant 2, you must have:

1. One year of clerical experience.

Competitive Qualifications:
You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 70.1 of the Civil Service Law.

Transfer:
For 70.1 transfer to an Office Assistant 2, salary grade (SG)-09, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-07 or above.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

Duties Description • Process mail using various mail metering machines (e.g., OCR barcode sorter, inserter, envelope printing machine, and folder/pressure sealer equipment.).
• Assign correct postage account for the work being processed.
• Perform quality assurance checks on outgoing mail.
• Package mail trays as instructed by tray-catching report.
• Print and attach proper tray labels.
• Review and attach proper postal reports.
• Diagnose and resolve any minor issues with the mail center equipment.
• Perform regular cleaning and maintenance of mail center equipment.
• Inform supervisor(s) when equipment servicing is needed and/or arrange with vendor for emergency services.
• Complete administrative tasks (e.g., filling out reconciliation reports, ordering supplies etc.).
• Maintain acceptable productivity levels; ensuring that all applicable United States Postal Service (USPS) requirements are followed, and delivery deadlines are met.
• Operate high volume print and post print processing equipment producing output from various jobs throughout the day.
• Align and configure printers.
• Review print and post print processing instructions for correct and complete documentation of print jobs.
• Record, label, batch, and distribute printed output.
• Remove completed jobs from system and conducts quality control checks.
• Transport completed jobs to mail center.
• Assist mail center staff with sorting and distribution.
• Adhere to security procedures and requirements regarding the storage, transportation, utilization, disposition, and accountability of secure stock.
• Maintain proper levels of supplies to ensure smooth data center operations.
• Perform regular cleaning and maintenance of print and post print equipment.
• Diagnose and resolve error recovery and reports printer and post print processing equipment maintenance issues for major repairs and service.
• Load print output (upwards of 50 lbs.) and use pallet jack to move inventory throughout the facility.

Additional Comments Knowledge, Skills, and Abilities:
• Ability to lift 50 lbs.
• Ability to stand for a minimum of two hours.
• Ability to prepare and maintain standard records and reports.
• Ability to understand and carry out oral and written instructions.
• Working knowledge of rules, regulations, and rates of the United States Postal Service.
• Working knowledge of the operation, adjustment, and care of post processing equipment.

Reasonable Accommodation:
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment:
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Name Meredith Holmquist

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on ApplyingSubmit a clear, concise cover letter and resume to https://www.osc.ny.gov/jobs/openings/office-assistant-2/092453 no later than October 7, 2024.

Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy,
copy the link above and paste it into your web browser. Documents must be sent as unlocked and
accessible attachments.

Reference Item #07860-MLH on your cover letter for proper routing.

If you have questions about this vacancy, please contact this Division representative:
Division contact: Lisamarie Astarita, CIO_HR@osc.ny.gov