NY HELPNo

AgencyGeneral Services, Office of

TitleConvention & Tourism Promotion Specialist 1 (VID 168761)

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $65001 to $82656 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 163 West 125th St

City New York

StateNY

Zip Code10027

Minimum Qualifications Six years of professional experience* in marketing or promotional work that includes responsibility for event planning and financial oversight for indoor/outdoor events and/or facility usage of a convention center, conference hotel, or performing arts venue.

Substitution: A bachelor’s degree in travel and tourism, marketing, public relations, communications, business administration, or hotel and restaurant management may be substituted for up to four years of experience. An associate degree in the fields above may be substituted for up to two years of experience.

Duties Description • Manage, schedule, and coordinate the use of space at the Adam Clayton Powell, Jr. State Office Building (ACP) and other downstate OGS managed facilities.
• Oversee program requests from clients and event organizers for date and space availability, confirming the scope of the event and program needs, coordinating catering needs, logistics and event support services.
• Review approved applications; collect letters of intent, certificates of insurance, county health permits, and any other pertinent information/documentation required per policy.
• Document all information necessary regarding the event and share with appropriate support departments within acceptable time parameters.
• Ensure all information has been received, client needs are met, and costs are covered.
• Act as on-site event manager, ensuring accurate support is provided from building staff and contractors throughout the planning, setup, and duration of the requested event.
• Perform specific tasks required to support the year-round schedule of events held at ACP including but not limited to Summer Stage in Harlem, Harlem-ween and the Harlem Tree Lighting.
• Tasks may cover a wide range of responsibilities such as pre-event site visits, researching local artists and potential business partners, on-site event support, coordination of performers and activities, coordination of deliveries, distribution of marketing, and assisting with vendor load-in and setup.
• Provide support to events happening at other downstate/NYC area OGS-managed State facilities as needed.
• Perform additional managerial, administrative, and operations support tasks as needed.
• Perform the full range of supervisory duties for subordinate staff.
• Some travel will be required.

Operational Needs:
• Ability to work a flexible schedule which includes evenings, weekends, and holidays.
• Overtime is mandatory.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/AG

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.