Review Vacancy
AgencyState Comptroller, Office of the
TitleOffice Assistant 2, SG-9(NYHELPS)Item # 00382(3)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41399 to $50884 Annually
Appointment Type Contingent Permanent
Duties Description Separating, identifying and barcoding medical documentation.
• The employee reviews complex confidential medical documents submitted by the member or from the member’s attorney, employer, physicians, and hospitals. The documents are separated in preparation for scanning. Once scanned they are properly identified and indexed, using over 80 different document types, including a miscellaneous type for the more complex documents. These records must be accurately identified to be attached to correspondence sent to Independent Medical Examiners.
Communicates with Examining staff to accurately identify more complex medical documentation.
• On occasion the identification of some medical documentation is not clear cut. The employee collaborates with the Examining staff to resolve issues regarding how the documents should properly be identified.
Make payments or pre-payments of invoices submitted for medical documentation.
• The employee is provided with a state issued procurement card. Through the use of a procurement card, the incumbent makes payment for medical documentation by communicating via telephone with the doctor’s office or medical institution.
Support Clerk 1 clerical staff when instructed by supervisor in areas such as incoming mail and scanning.
• The employee on occasion may be asked to help the Clerk 1 clerical staff during periods when incoming mail is heavy and when scanning is backed up. The duties around mail involve separating, stamping and distributing mail and reviewing forms and applications and make appropriate determinations. Scanning involves scanning then uploading images using our imaging system then distributing the scanned documents to the appropriate examiner.
Help train the Clerk 1 staff.
• The employee on occasion may be asked to help train the Clerk 1 clerical staff. These duties would involve training staff on separating, stamping and distributing mail, scanning and uploading images using our imaging system, paying invoices, and all other aspects of the Clerk 1 position.
Answer questions related to the unit from Clerk 1 staff.
• The employee on occasion may need to respond to questions concerning the operation of the unit, cases within the unit’s operation or provide instructions on matters relating to the Clerk 1 duties.
Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.
No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:
Non-Competitive Qualifications for appointment under the NYHELPS Program:
For appointment to Office Assistant 2, you must have:
• One year of clerical experience.
Competitive Minimum Qualifications:
You must be currently reachable on the appropriate or eligible to transfer to this title under Section 70.1 of the Civil Service Law.
For 70.1 transfer to an Office Assistant 2, salary grade (SG)-09, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-07 or above.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
55b/55c Program appointment:
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)
Additional Comments Knowledge, skills, and abilities:
• Knowledge of agency policies and program policies, procedures and functions.
• Ability to use office equipment such as computer terminals, photocopy equipment, etc.
• Ability to enter and retrieve data using an alphanumeric keyboard.
• Ability to read, understand and apply laws, procedures, rules, regulations and guidelines where there are not clear precedents and without detailed direction.
• Ability to perform tasks accurately within prescribed time frames.
• Ability to communicate effectively in writing and orally.
Some positions may require additional credentials or a background check to verify your identity.
Address
Street Office of the New York State Comptroller, Division of Human Resources
110 State Street, 12th Floor
Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to https://www.osc.ny.gov/jobs/openings/office-assistant-2-sg-9/012503.no later than January 12,2025 Reference Item #00382(3)-DJH on your cover letter for proper routing.
Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy, copy the link above and paste it into your web browser. Documents must be sent as unlocked and accessible attachments.
Division Contact: Cara Davidson
Email Address: cdavidson@osc.ny.gov