Review Vacancy
TitleOffice Assistant 1 (NY HELPS)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitTeamsters Local 456 (Thruway Authority)
Salary RangeFrom $22.23 to $29.87 Hourly
Duties Description Some duties include, but are not limited to:
• Perform data entry, document preparation, and form completion.
• Type, proofread, and correct correspondence, records, and other written materials.
• Answer telephones, take messages, and respond to electronic communications.
• Schedule appointments and meetings using office software tools.
• Establish and maintain organized filing systems (electronic and physical).
• Receive, sort, record, and distribute incoming and outgoing mail and documents.
• Operate and maintain office equipment (copiers, scanners, printers, etc.), including basic troubleshooting and cleaning.
• Enter and edit employee attendance, leave, overtime, and benefits data in Kronos Timekeeper.
• Assist with bi-weekly pay period edits and audits.
• Utilize Time and Attendance Inquiry Module (TAM) to verify employee attendance records.
• Review and verify entries in the Thruway Maintenance Management System (TMMS), including daily work plans and equipment usage.
• Generate reports from Kronos, TMMS, and Labor Allocation Module (LAM).
• Enter salt order receipts and transmittals in TMMS and Thruway Financial Package (TFP).
• Enter purchase card receipts in the Procurement Cards Management System (PCMS); verify coding and prepare reconciliation reports.
• Manage sub-inventory of safety, janitorial, and miscellaneous supplies; maintain records, conduct spot-checks, and record transactions in TFP.
• Checks and place fuel orders; file related transmittals.
• Electronically log employees training records in the Training Tracking System.
• May operate a motor vehicle to deliver or pick up mail and supplies.
• Perform special projects and related tasks assigned to support office and maintenance operations.
Minimum Qualifications Must possess a valid license to operate a motor vehicle in New York State at the time of appointment and must continuously maintain it thereafter or face possible disciplinary action up to and including termination.
TRANSFER QUALIFICATIONS FOR CURRENT STATE EMPLOYEES:
Current New York State employee with one year or more of qualifying permanent service allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the NYS Civil Service Law.
55b/c candidates are encouraged to apply.
NY HELPS MINIMUM QUALIFICATIONS:
There are no minimum education or experience requirements for this title.
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Additional Comments This is a Unit 1, Teamsters position. The NYS Thruway Authority offers an extensive benefits package, including but not limited to paid time off, sick leave incentive, membership to the NYS Retirement System, and 90% tuition assistance.
We offer FREE onsite employee parking.
ADDITIONAL PAY INFORMATION:
The salary range for this position includes all applicable annual components of pay which are:
Base Pay Range from Hiring Rate $17.16 up to Job Rate $24.80.
Location Pay: $1.70 for Downstate.
Recruitment & Retention Pay: $3.37.
ELIGIBILITY FOR EMPLOYMENT:
All potential candidates for this position must be legally eligible to work in the United States at the time of appointment and throughout your employment with the New York State Thruway Authority. If appointed, you will be required to produce documents that verify your identity and authorization to work in the United States, as required by the Federal Immigration Reform and Control Act of 1986, and the Immigration and Nationality Act.
Please be advised, the New York State Thruway Authority does not use eVerify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).
The New York State Thruway Authority is an Equal Opportunity Employer. All individuals including women, people of color, LGBTQIA+, people with disabilities, and veterans are encouraged to apply.
New York State Human Rights Law prohibits discrimination based on age, race, creed, color, national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics.
The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bureau of Accessibility, Equity, Diversity and Employee Engagement at accommodations@thruway.ny.gov or call (518) 471-4321.
Some positions may require additional credentials or a background check to verify your identity.
Email Address CanvassReply4@thruway.ny.gov
Address
Notes on ApplyingIf interested in this vacancy, please submit a resume, driver license, and any other documents for proof of eligibility to the contact information in this announcement. You must include the Vacancy ID and Title of the position you are applying for in your email.