NY HELPYes

AgencyMental Health, Office of

TitleOffice Assistant 2, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

StateNY

Zip Code12229

Duties Description This Office Assistant 2 (SG-9) in the Community Budget and Financial Management (CBFM) Group will perform mission critical, revenue generating and health and safety activities. This position is assigned to the Contract and Claims Unit as the clerk responsible to ensure timely review and processing of payments.
Specifically, the duties of the position include (but are not limited to):
--All tasks related to paying more than 450 direct contracts and 58 county state aid letters which consist of approximately 600+ contracts ensuring statutory and regulatory requirements, as well as OMH policies are adhered to.
--Running various reports for status of payments.
--Tracking the status of payments for errors, outreach for additional information and completion by maintaining a status log.
--Reviewing payment documents for completeness and accuracy to ensure consistency with all
applicable NYS requirements.
--Maintaining complete files for payment documents in accordance with OMH's record retention policy.
--Processing mailings on a regular and as needed basis.
--Assist direct contract providers and counties with correcting invalid claims.
--Prepare letters and/or communication via email to field office staff, contractors, county staff, or other groups as necessary.
--Maintain and update the payments procedure manual as required.
--Assist Supervisor, Division and Unit director with work assignments and projects outside of regular daily workload including writing, attending meetings, research, event planning and all other requested assignments.

Minimum Qualifications Non-Competitive HELPS Opportunity: One year of clerical experience.

Transfer Opportunity: Candidates must have permanent status as an Office Assistant 2, Calculations, Grade 9, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.

Additional Comments Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of NY HELPS, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Caitlin Hart

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #203069 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.