Review Vacancy
AgencySUNY System Administration
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitPSNU - Professional Services Negotiating Unit (UUP)
Salary RangeFrom $65000 to $75000 Annually
Duties Description The State University of New York System Administration, located in Albany, New York, is seeking a Purchase Associate to oversee the purchasing function for System Administration and University-wide programs to ensure that purchasing is conducted in accordance with appropriate laws, rules and regulations, and policies and procedures.
Duties and Responsibilities:
- Work on a daily basis within both the SUNY Financial Management System and the e-Procurement system, identifying issues and recommending solutions.
- Use appropriate computer software programs including spreadsheets and Oracle BI to assist in this analysis.
- Accomplish the goals of the University by purchasing according to established guidelines, using preferred and minority sources and existing State contracts whenever possible.
- Responsible for overseeing the processing of purchase orders for System Administration and University-wide Programs.
- Review department purchase requisitions for completeness of required information, legality, available funding, and proper coding.
- Review specifications and requirements with departments, sealed bids, price quotations, arranging in-house evaluations of bids, and recommending contract awards.
- Interact with Comptroller's Office (OSC), Office of General Services (OGS), System Administration Finance, and Business Office and the SUNY Purchasing Association on University-wide programs involving purchasing.
- Interact with vendors, Accounts Payable, Accounts Receiving, and end-user departments when necessary to resolve problems.
- Serve as Co-lead in the Jaggaer e-Procurement system.
- Maintain the e-procurement training manual and oversee training of end users in departments at System Administration.
Minimum Qualifications Required Qualifications:
- Bachelor's degree or equivalent work experience
- Experience utilizing computer software programs such as Excel and Word to analyze financial data and prepare financial reports is required.
- Ability to work on multiple tasks simultaneously.
- Have a strong ability to work with others in securing their procurement needs.
- Ability to read and interpret how to use guides and basic contract language.
- Ability to work out solutions with co-workers on issues affecting multiple departments.
- Minimal supervision required in the execution of daily activities.
Preferred Qualifications:
- Prior experience in the procurement area
- Experience with SUNY, higher education, or NYS Agency
Additional Comments Additional Information:
- Must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is NOT available for this position.
- Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $65,000-$75,000 annually.
- State Title: Purchase Associate(SL-4) and is part of the United University Professions Union.
- Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter. Please see our UUP benefits summary for additional information: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUP-FT-Benefits-at-a-Glance-Jan-2025.pdf
-This position will be based in Albany, NY.
SUNY System Administration Benefits:
SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include:
- Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
- Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
- Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
- Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.
- Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position.
- Explore our full benefits offerings here: www.suny.edu/benefits
Some positions may require additional credentials or a background check to verify your identity.