Review Vacancy
TitleLegislative Operations Aide
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $50000 to $55000 Annually
Duties Description The New York State Senate Majority Conference is currently seeking an energetic, astute, diplomatic, and dedicated individual to fill a full-time position as a Legislative Operations Aide at the State Capitol in Albany.
The duties and responsibilities in this dynamic role include, but are not limited to the following:
•Planning, organizing and scheduling daily appointments and priorities
•Providing administrative support for the Senate Majority Conference on matters related to Senate legislative procedures and committee operations, while anticipating any issues that may arise and identifying appropriate solutions
•Preparing and distributing sensitive briefing materials for the Majority Conference
•Logging and tracking various legislative requests, attendance at office events, and other data
•Organizing, completing, and filing necessary paperwork for various staff, such as travel documents
•Receiving and reconciling invoices and filing hard and digital copies
•Following up with legislative offices and staff (members’ offices, Majority Counsel and Finance staff) to confirm committee meetings, briefing materials, appointments, and cancellations
•Ordering and replenishing office supplies
•Other duties as instructed and/or necessary to help keep the office performing at an efficient level in a high-speed environment
•Log in all incoming and outgoing mail and incoming telephone calls
Minimum Qualifications To move forward, you must have:
•Two years of administrative support or legislative experience
•Proficiency at Microsoft Office Suite, Teams, Outlook, Google Docs, Google Calendar
•A valid driver’s license
•A high school degree or equivalent
Candidates must have the ability to work a flexible schedule that can include long hours and late nights in a highly dynamic environment.
Additionally, the idea candidate will possess the following competencies:
•A demonstrated professional and customer-focused attitude/approach
•Exemplary organizational skills and focus on detail
•Ability to assimilate new information readily
•Strong interpersonal and verbal communication skills
•Ability to manage and prioritize multiple, time-sensitive tasks simultaneously
•Strong desire and knowledge of performing administrative duties
Additional Comments Interested candidates should submit a cover letter and resume to jobs@nysenate.gov. Submissions that do not include both will not be considered. Please keep in mind that we are looking for cover letters that tell us in your own words why you are a great candidate for the job and not something that simply repeats the information in your resume.
This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.
The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:
•Dental insurance
•Employee assistance program
•Flexible spending account
•Health insurance
•Life insurance
•Paid time off
•Parental leave
•Retirement plan
•Sick time
•Tuition reimbursement
•Vision insurance
•Wellness Program
The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.
Some positions may require additional credentials or a background check to verify your identity.