Review Vacancy
AgencyState Comptroller, Office of the
TitleOffice Assistant 1 Stores Mail (SG-06)(NYHELPS) Item# 08077
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36232 to $44828 Annually
Appointment Type Contingent Permanent
Duties Description • Major Activity: Transportation of Materials
Estimated percentage of time spent on this activity: 50%
Description of Tasks Performed to Complete Activity:
Responsible for safely and proficiently operating agency vehicles between worksites to transport material.
· A light-duty box truck, not exceeding 26,000 lbs.
· Gross Vehicle Weight Rating (GVWR) is typical but may also require operation of a courier vehicle such as a light/ medium duty SUV.
· A CDL license is not required, however, a valid NYS Class D driver’s license is.
· Assigned runs are between headquarters at 110 State Street, Albany and satellite locations at Jordan Road, Troy and 150 Broadway, Menands.
· Typical loads consist of mail or file bins, furniture, USPS postal containers, locked rolling cases, and palletized supplies.
· Occasional transportation assignments throughout the year involving the delivery of material to, or retrieval from, other regional locations. throughout NYS, conference facilities, or surplus/recycling centers.
· Responsible for maintaining accurate information in the vehicle log.
· Also responsible for being aware of vehicle maintenance needs and reporting to supervisor for prompt handling.
• Major Activity: Warehousing
Estimated percentage of time spent on this activity: 30%
Description of Tasks Performed to Complete Activity:
· Receive warehouse deliveries.
· Distribute materials, publications, and other promotional items upon request.
· Retrieve and deliver products for tenant agencies at offsite locations.
· Maintain accountability of warehouse items using inventory system.
· Perform support and clerical work such as Bill of Lading and document preparation, scheduling, tracking, and other related activities.
· Proficiently utilize Microsoft Office Suite and various program specific applications.
· Maintain accurate records and perform routine preventative maintenance.
· Operate material handling equipment.
· Perform other duties as assigned.
• Major Activity: Process Records Requests
Estimated percentage of time spent on this activity: 10%
Description of Tasks Performed to Complete Activity:
• Process new requests daily and within 24 hours of receipt.
• Ensure priority requests are processed immediately and coordinate transportation to various OSC offices, as necessary.
• Update request spreadsheets within database.
• Order, retrieve and transport miscellaneous documents and boxes from the State Records Center.
• Assist and notify customers regarding their requests.
• Major Activity: Mailings, Furniture Moves, and other duties.
Estimated percentage of time spent on this activity: 10%
Description of Tasks Performed to Complete Activity: At times, may be required to work on special mailings, movement of furniture within or to another work site, removal of shelving or other physical duties of this nature.
Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.
No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:
Non-Competitive Minium Qualifications:
There are no minimum qualifications for this position, please review the desired competencies section of this posting for desired qualifications.
OR
Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1 of the Civil Service Law.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office: GOT-IT (ny.gov)
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
For more information on this program, please visit the NYS Department of Civil Service website: 55b/c Recruitment Resources Center (ny.gov)
55b/55c Program appointment:
This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)
Additional Comments Knowledge, skills, and abilities
NYS Driver’s License
• Excellent driving skills
• Ability and experience in the operation of box truck vehicles
• Knowledge of Vehicle and Traffic Law as it applies to the safe and legal operation of motor vehicles
• Physical ability to lift and transport packages, carts, and pallets throughout the day
• Knowledge of simple automotive repair and maintenance procedures
• Good time and attendance; promptness
• Strong customer service skills
• Good time and attendance; promptness
• Excellent Communication skills
• Attention to detail
Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications.
OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
• A state pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more
Some positions may require additional credentials or a background check to verify your identity.
Address
Street Office of the New York State Comptroller, Division of Human Resources
110 State Street, 12th Floor
Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the minimum qualifications for this title. To apply, copy and paste the following link into your browser:
https://gen-oscstateofny-prd.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=94
Reference Item #08077-JER on your cover letter for proper routing.
Unofficial transcripts and/or templates will be required for certain positions. Documents must be sent as unlocked and accessible attachments.
If you have questions about this vacancy, please contact this Division representative:
Division Contact: Breona Freeman
Email Address: bfreeman@osc.ny.gov